Office Services Assistant

Office Services Assistant

We are seeking a dedicated and organized Office Services Assistant to join our client's professional services downtown Vancouver team. In this role, you will be back up to the senior receptionist, conduct general office administrative tasks, and support daily office operations to ensure a smooth and efficient work environment. The ideal candidate will possess strong communication skills, excellent organizational abilities, and proficiency with MS Office, Word, Outlook and Excel. This position offers an opportunity to develop versatile administrative skills while contributing to a professional and welcoming office atmosphere.

Temporary to Permanent Opportunity

• Hours- Monday to Friday 8am - 4pm
• Downtown Vancouver location
• 23.00 per hour

Responsibilities

• Back up to Lead Receptionist, greet visitors and clients professionally, providing exceptional customer service
• Manage busy multi-line phone systems, directing calls accurately and courteously
• Perform data entry, filing, and document proofreading to maintain organized records
• Handle incoming correspondence, emails, and inquiries with promptness and professionalism
• Support calendar management and scheduling for meetings or appointments
• Maintain office supplies inventory and coordinate procurement as needed
• Clerical duties such as photocopying, scanning, and preparing reports

Qualifications

Minimum 1 year recent office services experience in a busy office is required

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong computer literacy with familiarity in data entry, typing, and document proofreading

Scanning experience required

Experience using multi-line phone systems and handling front desk responsibilities

Excellent organizational skills with attention to detail and time management capabilities

Demonstrated customer service skills with professional phone etiquette

Knowledge of clerical procedures such as filing, data entry, and calendar management

Canadian Citizen or Permanent Residency required

This position is an excellent opportunity for individuals seeking to enhance their administrative expertise within a professional setting. We value proactive team players committed to delivering outstanding support in a fast-paced environment.

Please apply here now!