Planning, Purchasing and Data Administrative Assistant

About Phibro Animal Health Corporation Phibro Animal Health Corporation is a publicly traded, global organization with a rich history in animal health and nutrition as a manufacturer and marketer of medicated feed additives, vaccines, nutritional specialty products, and mineral nutrition. We strive to be a trusted partner with livestock producers, farmers, veterinarians, and consumers who raise or care for farm and companion animals by providing solutions to help them maintain and enhance the health of their animals. Phibro is a diversified company in manufacturing and marketing products for ethanol performance, microbials for plants, home and industrial applications, and specialty chemicals for various industrial markets. In addition to, Phibro’s revenues are in excess of $1 billion and are supported by over 2,400 employees worldwide. At Phibro, people are our greatest asset. We strive to develop a diverse workforce that fosters an environment where people feel supported in openly sharing their creativity and skills that allows them to be the most successful that they can be. If you are interested in working for Phibro and feel that you do not meet all qualifications, we encourage you to apply as you might be the right candidate for this role or other positions. Phibro's Phibro-Tech (PTI) business unit recycles and manufacturers copper and iron-based products and recycles permitted waste primarily from the electronics industry. Position Details The Planning, Purchasing, Data Administrative Assistant provides operational and administrative support to the planning and procurement functions within the distribution center. The role ensures accurate data management, timely processing of purchase orders, and effective coordination between suppliers, warehouse, and internal teams to maintain efficient material flow and stock availability. Key Responsibilities Administrative Support – Planning & Purchasing: Prepare and process purchase orders (POs) in the ERP system Maintain and update planning and purchasing data (items, suppliers, pricing, lead times) Support the maintenance of inventory records and planning files Order & Supplier Coordination: Follow up with suppliers to confirm order receipt, delivery dates, and quantities Track purchase orders and escalate delays or discrepancies Support communication with suppliers regarding documentation and delivery coordination Assist in resolving invoice discrepancies with finance Inventory & Logistics Support: Help monitor stock levels and flag potential shortages or excess inventory Support coordination of inbound shipments with logistic team Assist in tracking inbound deliveries vs planning commitments Data Management & Reporting: Ensure accuracy and completeness of ERP data Prepare standard reports (stock levels, open POs, delivery status) Maintain organized records of orders, suppliers, and planning activities Support KPI tracking (e.g. supplier performance, stock accuracy) Operational Coordination: Liaise with warehouse, customer service, and planning teams for daily operations Support preparation of planning and purchasing reviews/meetings Provide administrative follow-up on action items from supply chain meetings Qualifications & Skills Education & Experience: Bachelor’s degree or equivalent experience in Administration, Logistics, or Supply Chain 1–2 years of experience in administrative, logistics, or purchasing support role preferred Technical Skills: Experience with ERP systems (e.g. SAP, JD Edwards or similar, commonly used in your hiring context) Good knowledge of Microsoft Excel Strong data entry and data accuracy skills Soft Skills: High attention to detail and organization Strong administrative discipline and documentation management Good communication skills (internal & external stakeholders) Ability to prioritize tasks in a fast-paced environment Team-oriented with a proactive and reliable mindset Key Performance Indicators: Accuracy of purchase order data and system updates Timeliness of PO creation and follow-up Supplier delivery tracking accuracy Inventory data accuracy Responsiveness to operational requests To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits Phibro is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law. Business Unit: Animal Health & Mineral Nutrition Division: Animal Health & Nutrition Department: Supply Chain Location: Belgium - Wavre Work Schedule: Monday - Friday (38 Hours)