Office Secretary

Purpose of the role

The candidate for this role will be responsible to provide administrative and secretarial support to ensure smooth office operations, with a strong focus on accurate documentation, record management, and efficient information flow within the organization.

Key Responsibilities

• •Manage and organize all office documentation, ensuring proper filing, storage, and easy retrieval of records.
• •Prepare, review, and format official documents, reports, letters, and correspondence.
• •Maintain both physical and electronic filing systems in an accurate and up-to-date manner.
• •Handle incoming and outgoing correspondence, including emails, letters, and courier services.
• •Schedule meetings, appointments, and maintain calendars for management.
• •Record and prepare minutes of meetings and follow up on action points.
• •Ensure confidentiality and security of sensitive information and documents.
• •Assist in preparing reports, presentations, and other administrative materials.
• •Coordinate office supplies and maintain inventory of stationery and documentation materials.
• •Support general office administration tasks as required.

Qualifications & Experience

• •Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
• •Minimum of 5 years of experience in a similar administrative or secretarial role
• •Proven experience in document management and office administration.
• •Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• •Strong documentation and record-keeping skills
• •Excellent written and verbal communication skills