Office Manager (50–100%) – International HQ, Lucerne

Your mission

As our Office Manager, you are the organizational backbone of our international headquarters in Lucerne. In this diverse and hands-on role, you ensure that our office runs smoothly while supporting our global HR operations and creating an efficient, welcoming workplace for our team. You enjoy variety, take ownership, and thrive in a fast-paced international environment where no two days are the same.

Your responsibilities include

Office Management

: Ensure the smooth day-to-day operation of our headquarters, including office infrastructure, supplies, facilities, and vendor management.

Global HR Coordination

: Coordinate and support administrative HR processes across our international locations, including onboarding, employee documentation, contract administration, and collaboration with external HR partners and local teams.

Administrative Support

: Provide organizational and administrative support to management, coordinate meetings, prepare documents, and manage correspondence.

Communication & Coordination

: Serve as the central point of contact for internal and external stakeholders, suppliers, service providers, and employees worldwide.

Events & Culture

: Organize team events, internal meetings, and office activities that foster collaboration and a positive workplace culture.

Process Improvement

: Continuously identify opportunities to improve administrative and HR processes and implement pragmatic, efficient solutions.

Your profile

You are a highly organized and proactive professional who enjoys taking responsibility and keeping things running behind the scenes. You combine a pragmatic, hands-on mindset with a high standard of accuracy and attention to detail.

You bring

• Several years of experience in Office Management, Executive Assistance, HR Administration, or a comparable administrative role.
• Strong organizational skills and the ability to manage multiple priorities in a dynamic setting.
• A keen eye for detail and a structured, precise way of working without losing sight of the bigger picture.
• A pragmatic, solution-oriented mindset with a hands-on approach.
• Excellent interpersonal and communication skills with a strong service orientation.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HR systems is an advantage.
• Fluent German and English, both written and spoken.
• Why us?
• International and fast-growing company with perspectives, transparent communication and short decision-making processes
• Modern working conditions with a high level of responsibility
• High pace, motivated colleagues, a flat organisational structure and ambitious growth goals
• Diverse and climate-neutral company with a heart for people and planet
• Flexible workload between 50–100% depending on your availability and profile.