Bookkeeper

About FleetPanda

FleetPanda is a VC-funded technology company headquartered in Silicon Valley, transforming petroleum logistics through modern, cloud-based software. Our platform helps fuel marketers across the United States manage dispatching, inventory, billing, and compliance—replacing legacy systems with a single integrated product.

The Role

We’re looking for a detail-oriented Bookkeeper–Accountant to own the day-to-day financial operations that keep FleetPanda running smoothly. You’ll handle transaction recording, expense management, reconciliations, payroll accruals, and month-end close—working closely with the Finance Supervisor to keep our books accurate, timely, and audit-ready. This is a hands-on role with real ownership and room to grow at a fast-moving startup.

Key Responsibilities

Day-to-Day Financial Operations

Transaction Recording & Expense Tracking – Record daily transactions (sales, purchases, receipts, payments) in QuickBooks Online. Categorize all bank and credit-card transactions, maintain supporting documents for every entry, and prepare periodic spend reports by cost center.

Accounts Payable & Receivable – Manage the full AP/AR cycle: process vendor invoices, follow up on customer collections, reconcile outstanding balances, and keep the vendor-payable ledger current.

Customer, Project & Travel Expense Tracking – Maintain customer-wise, project-wise, and travel-related expense trackers in Google Sheets; reconcile them against QBO and produce summary reports for management.

Subscription & Recurring Expense Management – Track recurring subscription and other fixed expenses, verify amounts against contracts, flag discrepancies, and coordinate with the Operations team on any changes each month.

Month-End Close, Reconciliation & Reporting

Bank & Card Reconciliation – Reconcile all bank accounts, credit cards, and payment processors against the general ledger on a weekly and monthly cadence.

Accruals & Prepaid Amortization – Post departmental payroll accruals, record expenses incurred but not yet paid, identify multi-month subscriptions, amortize prepaid balances in Google Sheets, and book the corresponding journal entries in QBO.

Balance Sheet Reconciliation & Final Review – Reconcile every Balance Sheet line item in QBO to ensure month-over-month accuracy and completeness before closing the books.

Reporting – Assist the Finance Supervisor with weekly cash-position updates, month-end deliverables, and ad-hoc financial reports, including:

Departmental P&L statements (Sales, Marketing, CS, G&A, COGS, R&D, and others).

Customer-wise T&E and trade-show expense matching against QBO and departmental allocations.

Process Improvement

Continuous Improvement – Identify manual bottlenecks across reconciliation, reporting, and close workflows. Propose and implement automation or process changes that improve accuracy and reduce cycle time.

Adhere to all security policies, promptly report issues, complete regular training, and handle sensitive data responsibly as per approved procedures.

Qualifications

• Bachelor’s or Master’s in Accounting, Finance, or a closely related field.
• 1–3 years of hands-on bookkeeping or accounting experience; SaaS or startup exposure is a strong plus.
• Working proficiency in QuickBooks Online for report generation.
• Advanced Google Sheets and Drive skills. Must be comfortable working in shared company drives and handling confidential financial data with discretion.
• Experience managing corporate cards and expense platforms (e.g., Brex, Ramp, or similar).
• Strong written and verbal English communication.
• Exceptional attention to detail, strong organizational skills, and a proactive problem-solving mindset—someone who brings solutions, not just questions.
• Exposure to month-end close, accrual accounting, or departmental P&L preparation.

Work Model and Schedule

Hybrid arrangement—a mix of in-office (Kathmandu) and remote work.

US Pacific Timezone overlap required; typical shift runs until 12:15 PM PST (1:00 AM NPT). Late evening hours will always be remote work. Exact hours are flexible and discussed during onboarding.

Occasional extended availability during month-end close or urgent deadlines.

Why FleetPanda

• High-impact role that directly supports the financial health of a fast-scaling startup.
• Growth trajectory: learn modern SaaS finance operations and grow into senior accounting or FP&A roles.
• Flexible, hybrid culture that respects work-life balance.
• Collaborative, low-ego team that values initiative, curiosity, and ownership.
• Competitive compensation aligned with experience and market benchmarks