Purchasing Specialist

Key Responsibilities

Procurement & Purchasing Operations

• Source and purchase refinery materials, industrial equipment, spare parts, chemicals, and operational services.
• Process Purchase Requisitions (PRs) and generate Purchase Orders (POs) accurately and efficiently.
• Obtain supplier quotations and conduct price, quality, and delivery evaluations.
• Coordinate procurement of:
  • Industrial chemicals
  • Pumps, valves, and piping materials
  • Electrical and instrumentation components
  • Mechanical spare parts
  • Safety equipment and PPE
  • Maintenance consumables
  • Production and operational supplies
• Ensure timely delivery of purchased materials to support continuous refinery operations and maintenance schedules.
• Monitor order status and follow up with suppliers regarding delivery commitments.

Supplier Coordination & Vendor Management

• Communicate and coordinate with local and international suppliers regarding quotations, orders, deliveries, and technical requirements.
• Build and maintain professional relationships with suppliers and contractors.
• Assist in supplier accreditation, evaluation, and performance monitoring.
• Resolve supplier issues related to delivery delays, material discrepancies, quality concerns, and documentation.
• Support supplier negotiations on pricing, payment terms, and delivery schedules.

Inventory & Material Coordination

• Coordinate with Warehouse and Inventory teams to monitor stock levels and material requirements.
• Support inventory replenishment planning to avoid shortages and overstocking.
• Monitor critical spare parts and operational materials for refinery maintenance and production activities.
• Assist in material forecasting and procurement scheduling.

ERP / MRP / Systems Management

• Utilize Oracle, SAP, MRP, and ERP systems for procurement transactions, inventory monitoring, and reporting.
• Maintain accurate procurement records, supplier files, and purchasing documentation.
• Generate procurement reports, delivery tracking reports, and purchasing analytics.
• Ensure proper and accurate system entries for procurement transactions.

Cost Control & Procurement Efficiency

• Support cost-saving initiatives through supplier sourcing, price comparison, and negotiation.
• Conduct market research and supplier benchmarking activities.
• Assist in identifying procurement process improvements and operational efficiencies.
• Monitor procurement lead times and supplier performance.

Compliance & Documentation

• Ensure procurement activities comply with company policies, refinery standards, and regulatory requirements.
• Maintain organized records of quotations, purchase orders, contracts, and supplier documentation.
• Ensure purchased materials meet technical specifications, quality standards, and safety requirements.
• Support procurement audits and documentation reviews.
• Ensure compliance with environmental, health, and safety regulations applicable to refinery operations.

Cross-Functional Coordination

• Coordinate closely with:
  • Production
  • Engineering
  • Maintenance
  • QA/QC
  • Warehouse
  • Logistics
  • Finance
• Resolve procurement-related issues affecting production schedules and operational requirements.
• Support urgent purchasing requirements during plant shutdowns, maintenance activities, and emergency operations.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Industrial Engineering, Mechanical Engineering, or related field.
• Minimum 2–5 years of purchasing or procurement experience in chemical refinery, industrial manufacturing, or related industries.
• Experience in technical and industrial purchasing is preferred.
• Knowledge of refinery equipment, industrial materials, and spare parts procurement is an advantage.
• Proficient in Oracle, SAP, MRP, and ERP systems.

Skills & Competencies

Technical Competencies

• Procurement and purchasing operations
• Supplier sourcing and coordination
• Oracle and SAP systems
• MRP and ERP systems
• Inventory and material planning
• Procurement reporting and documentation
• Technical and industrial purchasing knowledge

Core Competencies

• Negotiation and communication skills
• Analytical and problem-solving abilities
• Time management and prioritization
• Attention to detail and accuracy
• Cost awareness and budgeting support
• Team collaboration and coordination

Behavioral Competencies

• Results-oriented and proactive
• Strong organizational skills
• Ability to work under pressure
• Professionalism and integrity
• Adaptability and continuous learning

Working Conditions

• Office-based with regular visits to refinery plant and warehouse areas.
• May require supplier meetings, inspections, and coordination with contractors.
• May support procurement activities during shutdowns, maintenance work, and emergency situations.

Key Performance Indicators (KPIs)

• On-time Purchase Order processing
• Supplier delivery performance
• Procurement cycle time efficiency
• Inventory availability support
• Accuracy of procurement documentation
• Reduction of emergency purchases
• Cost savings and supplier competitiveness
• ERP data accuracy and compliance

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Coherent Philippines Pte Ltd shares the 5 key principles of fair employment practices and is committed to adopting these principles in the management of our human resources. We believe that the effective implementation of fair employment practices will bring about a more harmonious and progressive work environment within our organization, and contribute towards making Philippines a great place to work.