Senior Operations Coordinator (Bilingual Spanish)

Pay: $75,000 - $80,000

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM's Employee Benefits | Staff & Management

· Performs and coordinates a variety of daily operations and administrative duties.

• Monitor and become familiar with each site’s staffing model, including day and night shifts

• Communicate with permanent employees and replacements to coordinate coverage for sick leave, clinic visits, personal days, holidays, vacations, and call-outs.

• Process all temporary and vacation-replacement hiring, including Amazon badge requests, and ensure the I-9 verification process is completed.

• Log in to and update all required information in SharePoint and TMG.

• Communicate coverage updates to ABM managers through the group chat in a timely manner.

• Create work orders in Corrigo and track all overtime tag work to ensure employees are properly paid.

• Review and process sick, clinic, personal, holidays and vacation time. Review payroll for all buildings to ensure accuracy before the submission deadline.

• Review and update cleaning schedules as needed.

• Oversee the inventory of all supplies/equipment. Update over-time to accommodate for changes amongst all sites.

• Submit employee administrative updates in TMG (such as increases, address, etc.).

• Place orders for supplies and equipment as needed for all buildings through COUPA.

• Review quality and quantity of SITE Inspections and prepare summary reports for Monthly ABM – WeWork meetings

• Monitor Safety trainings completion.

• Review CorrigoPro tickets and communicate with ABM Managers to ensure tickets are addressed before becoming overdue.

• Maintain an inventory of phones assigned to staff and order replacements if needed.

• Maintain periodic work schedule with Day Managers for monthly, quarterly, and annual work. Outline all documents and share with WeWork and ABM Site team.

• Request COI whenever needed.

• Compile data in excel for any special project and prepare monthly credit.

• Prepare any documentation required for the account.

• Support the account with additional operation needs as required.

• Bilingual (English/Spanish).

· Must have strong computer literacy.

· High School Diploma or GED is required.

· Operations Coordination experience within commercial construction, electrical contracting, mechanical contracting is a plus.

· Excellent written and verbal communication skills.

· Experience using Microsoft Word, Project, Excel and Access.

· Bilingual in (English/Spanish) is required