Sr. Property Administrator

Who We Are

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.POSITION OVERVIEW:

The role is located at Lawrence Allen Centre in Toronto, ON.
Reporting to the General Manager, this position is responsible for assisting the General Manager with managing the day to day operations of the site(s) within the assigned portfolio.

RESPONSIBILITIES:

Assist the General Manager in collecting and entering monthly rents in Yardi;
Review A/R and call tenants for outstanding arrears;
Resolve tenant issues;
Maintain accounting / invoicing procedures, including processing supplier invoices, entering purchase orders into Yardi and preparing monthly tenant service invoices;
Prepare statement of accounts and correspondences to send to tenants and vendors;
Ensure tenant billings and year-end adjustments are correct and as per lease agreement;
Prepare and distribute year-end recoveries to all tenants;
Review lease summaries;
Inform manager of any property, tenant or A/R issues;
Prepare and update reports;
Prepare default and / or demand notices to tenants for non-payment of rent;
Train and support Property Administrator where applicable;
Reconcile and track specialty leasing agreements and associated rent;
Assist with tender packages by providing historical costs;
Provide administrative support to the General Manager;
Assist with developing operating budgets;
Other duties / projects as required.

QUALIFICATIONS:

College Diploma or Certificate in Business Administration;
Minimum 3 years of experience in property management;
Exceptional written and verbal communication skills;
Proficient in Word, Excel and Outlook;
Demonstrated problem solving skills.