Assistant Manager - International Procurement

We are looking for an experienced Assistant Manager – International Procurement to manage global sourcing, import procurement, vendor development, and supply chain coordination for chemicals and aroma raw materials. The role involves handling international suppliers, import operations, cost optimization, and ensuring timely availability of materials for business operations.

Key Responsibilities

• Manage international procurement of chemicals, aroma ingredients, essential oils, and packaging materials.
• Identify, evaluate and develop overseas suppliers and manufacturers for strategic sourcing.
• Negotiate pricing, payment terms, lead times, contracts and supply agreements with international vendors.
• Handle end-to-end import procurement processes including purchase orders, shipment coordination, and delivery tracking.
• Coordinate import documentation such as Commercial Invoice, Packing List, Bill of Lading (BL), Airway Bill (AWB), COO, Insurance and customs-related documents.
• Work closely with SCM, logistics, warehouse, finance and QA/QC teams to ensure smooth import operations.
• Monitor inventory levels and procurement planning to maintain uninterrupted supply and optimized stock levels.
• Conduct global market research, supplier benchmarking, and cost analysis to identify cost-saving opportunities.
• Manage supplier performance, quality issues, shipment delays, claims and corrective actions.
• Prepare procurement MIS reports, import cost analysis, and vendor performance reports for management.
• Ensure ERP updates, purchase documentation, and procurement records are maintained accurately.
• Maintain compliance with import regulations, international trade policies, and company procurement standards.
• Build and maintain strong relationships with international suppliers, freight forwarders, shipping lines and CHA agents.
• Support management in strategic sourcing, budgeting, and international procurement planning.

Requirements

• Education: B.Sc. / B.Com + Diploma in International Trade
• Experience: Minimum 10 years in International Procurement / Import Purchase
• Preferred Industry: Trading Organizations - Chemicals, Aroma Chemicals, Essential Oils, Fragrances, FMCG Raw Materials

Required Skills

• International sourcing and vendor management
• Strong negotiation and communication skills
• Knowledge of import documentation and international trade procedures
• Understanding of INCOTERMS, freight, customs clearance, and logistics coordination
• Strong analytical and cost management skills
• ERP and procurement reporting knowledge