Administrative Assistant (m/f)

Description des tâches:- Provide general administrative support, including managing calls and emails and scheduling appointments for different teams such as Operations, Accounting, and HR- Assist in the preparation and organisation of documents, reports, and presentationsMaintain and update electronic and physical filing systems, ensuring accuracy and accessibility- Maintain HR records for employees, including hiring, termination, vacation, sick, and travel time- Coordinate meetings and events, including arranging logistics, preparing materialsTaking meeting minutes and recording actions- Handle incoming and outgoing correspondence and shipping, ensuring timely and appropriate responses- Prepare, monitor, and update office inventory - Manage office supplies and equipment, making procurement recommendations as needed- Perform surveys for possible suppliers, request quotations and provide best offer analysis - Collaborate with team members in other European establishments to streamline administrative processes and improve overall efficiency- Coordinate domestic and international travel arrangements for employeesQualifications- At least 2 years of proven experience as an administrative assistant or in a related role- Proficient in Microsoft Office Suite and other relevant software applications- Strong organisational and multitasking skills, with attention to detail- Excellent written and verbal communication skills- Ability to work independently and collaboratively in a fast-paced environment- Discretion and confidentiality in handling sensitive information- A proactive and positive attitude with a willingness to take on new challenges- Proficiency in English and French, knowledge of Italian or German is an asset