Executive

The Executive – Facilities Management is responsible for coordinating, monitoring, and maintaining the organization's facilities, buildings, infrastructure, equipment, and workplace services to ensure a safe, clean, efficient, and comfortable working environment.

• • Coordinate the daily operations and maintenance of office buildings, commercial premises, warehouses, and other assigned facilities.

• • Conduct routine inspections of buildings, common areas, meeting rooms, washrooms, parking areas, and utility rooms.

• • Identify maintenance issues and coordinate corrective actions to minimize disruption to business operations.

• • Monitor the condition and functionality of electrical, mechanical, plumbing, HVAC, lighting, and other building systems.

• • Coordinate preventive and corrective maintenance activities in accordance with approved schedules.

• • Maintain a log of maintenance requests, breakdowns, complaints, and completed work orders.

• • Follow up with technicians and contractors to ensure that maintenance work is completed within agreed timelines.

• • Ensure that facilities are operational, well-maintained, and suitable for employees, visitors, and customers.

• • Coordinate emergency repairs and arrange appropriate technical support when required

• • Coordinate the maintenance of air-conditioning systems, ventilation equipment, pumps, electrical panels, lighting, water supply, drainage, and other MEP systems.

• • Monitor HVAC performance and report cooling issues, unusual noise, water leakage, or equipment failures.

• • Coordinate servicing of generators, UPS systems, fire pumps, water pumps, and other equipment, where applicable.

• • Ensure that electrical and mechanical maintenance is carried out by authorized and qualified personnel.

• • Follow up on equipment servicing, inspection reports, testing certificates, and maintenance records.

• • Monitor recurring technical issues and recommend corrective or preventive measures.

• • Coordinate with specialist contractors for major repairs, replacements, and technical assessments

• • Coordinate with facility management contractors, maintenance companies, cleaning agencies, pest control providers, security companies, and other service vendors.

• • Obtain quotations for maintenance works, repairs, replacements, and facility-related services.

• • Compare quotations based on cost, scope, quality, technical specifications, and service delivery timelines.

• • Raise service requests and purchase requisitions in accordance with company procedures.

• • Monitor contractor attendance, work quality, response times, and compliance with contractual obligations.

• • Verify completed work against the approved scope before recommending service acceptance.

• • Maintain records of contracts, quotations, purchase orders, service reports, and invoices.

• • Escalate poor performance, delays, repeated complaints, or contractual non-compliance to management.

• • Coordinate contractor access, work permits, site inspections, and safety requirements.

• • Monitor housekeeping services to maintain cleanliness, hygiene, and presentation standards across all assigned facilities.

• • Conduct regular inspections of offices, reception areas, washrooms, pantry areas, corridors, and common spaces.

• • Coordinate cleaning schedules, deep cleaning, carpet cleaning, window cleaning, and other periodic activities.

• • Ensure adequate cleaning materials, consumables, and hygiene supplies are available.

• • Monitor housekeeping staff attendance, performance, and compliance with assigned duties.

• • Coordinate corrective action for cleaning deficiencies and recurring hygiene complaints.

• • Ensure proper waste collection, disposal, and recycling practices, where applicable.

• • Bachelor's degree or diploma in Facilities Management, Mechanical Engineering, Electrical Engineering, Civil Engineering, Building Services, or a related discipline.

  • 2–5 years of experience in facilities management, building maintenance, property operations, or workplace services.