Office Administrator

The Office Administrator plays a key role in ensuring the efficient day-to-day operation of the office by providing administrative, organizational, and clerical support. This position is responsible for coordinating office activities, managing communications, maintaining records, and supporting internal teams to promote a productive and professional work environment.

• Welcome visitors, clients, and vendors, directing them to the appropriate personnel or meeting locations.
• Serve as the first point of contact by answering and directing incoming phone calls, emails, and general inquiries.
• Prepare, format, and distribute correspondence, reports, presentations, memos, and other business documents.
• Coordinate and manage calendars, appointments, meetings, and conference room bookings to ensure efficient scheduling and avoid conflicts.
• Organize meetings, including preparing agendas, meeting materials, and catering arrangements as required.
• Maintain accurate and organized office records, files, and documentation, including project, vendor, and operational files.
• Assist with bookkeeping and administrative accounting functions, including invoicing, accounts receivable tracking, expense reporting, and budget monitoring.
• Coordinate office supply inventory and procurement to ensure the office remains fully stocked and operational.
• Support document management and record retention practices in accordance with company policies.
• Liaise with vendors, service providers, and external partners regarding office-related requirements and services.
• Assist with data entry, reporting, and administrative support for various departments.
• Ensure common areas, meeting spaces, and office facilities are maintained in a professional and organized manner.
• Identify opportunities to improve office processes and administrative efficiencies.
• Maintain confidentiality when handling sensitive business and employee information.
• Perform other administrative duties and special projects as assigned.

• Diploma or certificate in Office Administration, Business Administration, or a related field preferred.
• 2+ years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities with excellent attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Professional, customer-focused demeanor and strong interpersonal skills.

A current vacancy exists for this position.

Amico does not use AI to screen, assess, and select applicants for this position.