Operations and Office Assistant - Part Time

Make a real difference at one of London’s foremost SaaS scale-ups:

Be ready to pioneer the future of AI, data analytics, and technology. Step into PredictX, where we don't just see AI as a fashionable bandwagon to hop on but have lived and breathed AI & ML in every aspect of our product for the past decade.

As an Enterprise SaaS provider, we're revolutionising critical decision-making for many of the world’s largest businesses, including 3 FAANGs, seeking empowerment through our integrative AI technology and Predictive Analytics.

**The Role:**

We’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales, and events.

If you thrive in a fast-paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.

This role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment.

Key Responsibilities

• **Office management and administration**
• **Reception Duties:** Manage incoming calls, emails, and visitors.
• **Office Maintenance:** Oversee office supplies, equipment, and maintenance issues.
• **Facilities Management:** Coordinate cleaning, repairs, and office layout.
• **Health and Safety:**Ensure compliance with health and safety regulations.
• **Event Management:** Organise company and social events.
• **Travel and Accommodation:** Book travel arrangements for staff.
• **Office Support:**Provide general administrative support to all department
• **Financial and Reporting**
• **Financial Management:** Process expenses, purchase orders, and invoices.
• **Reporting:** Prepare and submit required reports (e.g. CCS, security audit).
• **Project Support**
• **Project Assistance:**Contribute to various projects as needed (e.g., DetectX, Hotel Matcher).
• **Data Management:** Handle data validation and analysis.
• **Client and Stakeholder Management**
• **Client Support:** Assist with client meetings and events.
• **Stakeholder Liaison:** Maintain relationships with building management and suppliers.
• **People and Culture**
• **Onboarding and Off-boarding:**Support new and departing employees.
• **Team Support:** Contribute to a positive and efficient office environment.

Skills/Experience

• **Essential Skills**
• **Organisational and Time Management:** Ability to self manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously.
• **Communication:** Excellent verbal and written communication skills for interacting with colleagues, clients, and external parties.
• **Interpersonal Skills:** Strong relationship-building and teamwork abilities to collaborate effectively with different departments.
• **Problem-Solving:**Ability to think critically and find solutions to challenges.
• **Attention to Detail:**Meticulous approach to ensure accuracy in tasks and data management.
• **Adaptability:**Flexibility to handle changing priorities and responsibilities.
• **Proficiency in IT:** Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• **Experience**
• **Office Administration:** Proven experience in a similar role, handling a variety of administrative tasks.
• **Event Management:**Experience in planning and executing events, including budgeting and coordination.
• **Customer Service:**Strong customer service orientation to interact with clients and visitors.
• **Project Management:** Ability to support and contribute to various projects.