Visa Specialist

Job Summary The Visa Specialist is responsible for managing all processes related to visa applications, renewals, and non-citizen identification. The role ensures accurate and timely handling of all immigration documentation and record-keeping for foreign employees, particularly Chinese permanent and business staff. The Visa Specialist serves as the key liaison between the company, foreign employees, and relevant immigration authorities to ensure full compliance with national regulations. Key Responsibilities Manage and process all Non-Citizen ID card applications, renewals, and related documentation. Handle visa applications, extensions, and renewals for all foreign staff in compliance with immigration laws and company policies. Maintain and update visa and immigration data in online systems and internal HR databases. Organize, file, and safeguard records of all foreign employees, ensuring confidentiality and accessibility. Liaise with Chinese employees and other expatriate staff to support their immigration and documentation requirements. Monitor visa validity periods and ensure timely renewals and submissions. Prepare periodic reports on visa status, compliance metrics, and pending applications for management review. Serve as the main point of contact for immigration authorities and support audits, inspections, and compliance checks. Advise management on updates to immigration regulations and potential impacts on company operations. Perform other related duties as assigned to support HR and administrative functions. Qualifications and Experience Bachelor’s degree in Human Resources, Administration, International Relations, or a related field. Minimum of 2–3 years of experience in visa processing, immigration services, or related administrative roles. Strong understanding of national immigration laws, visa regulations, and documentation procedures. Proficiency in MS Office and database management systems. Excellent organizational and record-keeping skills with attention to detail. Strong communication and interpersonal skills, with the ability to engage with foreign staff and government officials. Ability to work independently, manage multiple deadlines, and maintain confidentiality.