Receptionist

Description

As a Receptionist, you'll

• Greet and assist all visitors and clients, maintaining a professional and welcoming reception area.
• Answer, screen, and direct incoming phone calls; transfer calls and deliver messages promptly.
• Manage front desk operations and communication systems to support smooth daily workflow.
• Respond to inquiries and resolve basic questions or complaints via phone, email, and written correspondence.
• Coordinate scheduling and usage of meeting rooms.
• Receive, sort, distribute, and dispatch daily mail and packages.
• Provide administrative support including transcription, printing, copying, and faxing.
• Monitor, manage, and submit office supply and breakroom inventory needs and related expenses.
• Assist with planning, setup, and cleanup for office meetings and events.
• Work efficiently in a paperless environment and accurately document all work in the firm’s systems.

Qualifications

• High school diploma or equivalent
• Highly organized and resourceful, with strong attention to detail
• Proficient in Microsoft Office applications and accurate typing skills
• Strong problem‑solving and critical‑thinking abilities
• Excellent verbal and written communication skills
• Demonstrated ability to build positive relationships with clients and team members
• Active and attentive listener
• Skilled in prioritizing tasks, scheduling, and managing multiple responsibilities
• Quick learner with enthusiasm for developing new skills
• Bilingual - Spanish/English