Senior Administrative & Travel Desk

The Senior Executive will play a vital role in our Administrative & Travel Desk, reporting directly to the General Admin Manager. She will be responsible for providing efficient management and administrative support to the VP and his management team, ensuring a well-organized and productive office environment. This role requires a proactive and detail-oriented individual who can effectively manage multiple tasks and prioritize accordingly.
Qualifications and Experience:

• Diploma or Bachelor Degree in Business Administration, Hospitality, Tourism, Office Management, or a related field.
• Relevant experience in administration, corporate travel, hospitality, customer service or office coordination.
• Experience in handling flight bookings, hotel and transportation arrangements is preferred.
• Good working knowledge of AI, Microsoft Outlook, Word, Excel and Power Point.
• Good command of written and spoken English, Bahasa Malaysia and Chinese.
• Ability to communicate in Mandarin is compulsory.

Culture Commitment
Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:
Integrity – Create an Environment of Trust
Collaboration – Innovate Through the Sharing of Ideas
Accountability – Own the Process and the Outcome
Respect – Recognize the Value in Everyone
Enthusiasm – Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

• Provide comprehensive administrative support to the General Admin Manager and the DN-Ipoh-G&A Administrative department.
• Handle office administration tasks, including but not limited to, managing correspondence, maintaining records, and organizing files.
• Support purchasing activities by assisting with vendor communication, order processing, and inventory management.
• Coordinate travel arrangements for employees, including flight bookings, hotel reservations, and transportation.
• Welcome and assist visitors, ensuring a positive and professional experience during their visit.
• Manage meeting room bookings, set up audio/visual equipment, and provide necessary support for meetings and events.
• Assist with event planning and execution, ensuring a seamless experience for attendees.
• Maintain a clean and well-organized office environment, including basic facilities management.
• Liaise with external vendors and service providers to ensure timely delivery of services.
• Perform other ad-hoc duties as assigned by the General Admin Manager.
• Diploma or Bachelor's Degree in Business Administration, Hospitality, Tourism, Office Management, or a related field.
• Minimum 3 years of relevant experience in administration, corporate travel, hospitality, or office coordination.
• Experience in handling flight bookings, hotel reservations, and transportation arrangements is highly preferred.
• Proficient in using AI, Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent command of written and spoken English, Bahasa Malaysia, and Chinese.
• Ability to communicate fluently in Mandarin is a must.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills, with a customer-centric approach.
• Attention to detail and a proactive problem-solving attitude.
• Ability to work independently and as part of a team, with a positive and professional demeanor.