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Grants and Procurement Specialist

Winrock International · Makassar, South Sulawesi, Indonesia

Procurement / PurchasingImported listingcontract3 days ago

About The Role

<p><strong><span data-contrast="auto">POSITION TITLE:           Grants and Procurement Specialist</span></strong><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">LOCATION:                        Makassar, South Sulawesi, Indonesia</span></strong><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">REPORTS TO:                 Finance, Human Resources and Administration Manager</span></strong><span data-ccp-props="{}"> </span></p>
<p> </p>
<p><strong><span data-contrast="auto">GENERAL:</span></strong><span data-ccp-props="{}"> </span></p>
<p><span data-contrast="auto">Winrock International is a nonprofit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. In Indonesia, Winrock possesses a long work history with prior programming in human rights, agricultural development, child labor and domestic violence prevention, climate mitigation and adaptation, and clean energy.</span><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">POSITION SUMMARY</span></strong><span data-ccp-props="{}"> </span></p>
<p><span data-contrast="auto">Winrock International is seeking a full-time Grants and Procurement Specialist for a 4.5-year, U.S. Department of Labor-funded project to promote fair and reliable critical mineral supply chains in Indonesia free of child labor and forced labor. The project will focus on 1) improved regulatory frameworks and their enforcement; 2) capacity building for monitoring, identification, enforcement, and remediation; and 3) research to understand the drivers, risk factors, and actors affected by forced labor in critical minerals in Indonesia.</span><span data-ccp-props="{}"> </span></p>
<p><span data-contrast="auto">The Grants and Procurement Specialist will administer the project’s grants and procurement functions, supporting competitive solicitations, subaward and contract documentation, partner compliance, and procurement actions. Based in Makassar, the Specialist will work under the supervision of the Finance, Human Resources and Administration Manager and coordinate closely with the Project Director, technical and M&E teams, home office support staff, subrecipients, and vendors to ensure timely, transparent, well-documented, and compliant subaward and procurement processes.</span><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">KEY TASKS:</span></strong><span data-ccp-props="{}"> </span></p>
<p><span data-contrast="auto">Specific responsibilities include, but are not limited to, the following:</span><span data-ccp-props="{"201341983":0,"335559740":240}"> </span></p>
<p><strong><span data-contrast="auto">Grants Administration and Solicitation</span></strong><span data-ccp-props="{}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Support development, maintenance, and implementation of a project grants manual using Winrock’s existing grants manual template.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Maintain and implement subaward/grants trackers, procedures, and controls in accordance with USDOL requirements and Winrock policies and templates.</span><span data-ccp-props="{}"> </span></li>
<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Work with the project’s technical and M&E staff to translate approved project activities into clear subaward/grant concepts, scopes, milestones, deliverables, and budgets.</span></li>
<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Prepare and administer requests for applications, evaluation criteria, applicant guidance, and other solicitation documents.</li>
<li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Serve as a point of contact for applicants, support pre-application meetings, and help ensure questions, clarifications, submissions, and evaluation records are handled consistently and transparently. </li>
</ul>
<p> </p>
<p> </p>
<p> </p>
<p><strong>Subaward Development and Grant Management</strong></p>
<ul>
<li>Support and document grant review and selection processes, including eligibility screening, evaluation committee administration, due diligence, pre-award risk assessment, conflict-of-interest documentation, and required approvals.</li>
<li>Support preparation of grant award packages using existing Winrock subaward templates and coordinate review and approval with project, finance, home office awards management, and other relevant staff.</li>
<li>Grantee Capacity Strengthening, and Risk Management</li>
<li>Conduct grantee orientation and provide ongoing guidance on applicable USDOL and Winrock requirements, financial management, procurement, safeguarding, reporting, documentation, and implementation procedures.</li>
<li>Review grantee and vendor documentation for completeness, accuracy, allowability, and compliance; identify risks, performance issues, or delays and support corrective-action follow-up.</li>
<li>Conduct or support site visits, desk reviews, compliance checks, and regular audits of grantees, and document findings and agreed follow-up actions.</li>
<li>In coordination with the project team, provide practical capacity strengthening and technical assistance to grantees on grant management, financial reporting, procurement, internal controls, safeguarding, recordkeeping, and other identified compliance needs.</li>
</ul>
<p> </p>
<p><strong>Grantee Capacity Strengthening, and Risk Management</strong></p>
<ul>
<li>Conduct grantee orientation and provide ongoing guidance on applicable USDOL and Winrock requirements, financial management, procurement, safeguarding, reporting, documentation, and implementation procedures.</li>
<li>Review grantee and vendor documentation for completeness, accuracy, allowability, and compliance; identify risks, performance issues, or delays and support corrective-action follow-up.</li>
<li>Conduct or support site visits, desk reviews, compliance checks, and regular audits of grantees, and document findings and agreed follow-up actions.</li>
<li>In coordination with the project team, provide practical capacity strengthening and technical assistance to grantees on grant management, financial reporting, procurement, internal controls, safeguarding, recordkeeping, and other identified compliance needs.</li>
</ul>
<p> </p>
<p><strong>Procurement Management</strong></p>
<ul>
<li style="text-align: left;">Support assigned procurement actions in coordination with the Finance, HR and Administration Manager, including preparation of solicitation packages, vendor outreach, receipt and evaluation of offers, purchase or service agreement documentation, and required approvals.</li>
<li style="text-align: left;">Maintain competitive, impartial, and well-documented procurement processes; complete required due diligence, conflict-of-interest checks, and vendor responsibility and compliance documentation.</li>
<li style="text-align: left;">Track procurement status, contractual deliverables, modifications, invoices, performance, and closeout documentation, escalating delays or compliance concerns to the Finance, HR and Administration Manager.</li>
</ul>
<p><strong>Reporting, Records, and Coordination</strong></p>
<ul>
<li>Maintain complete, accurate, current, and audit-ready electronic and hard-copy grant and procurement files, trackers, correspondence, approvals, agreements, reports, and supporting documentation.</li>
<li>Prepare regular portfolio and procurement status updates and contribute grant- and</li>
<li>Coordinate closely with project and home office staff to ensure grants and procurements support the project workplan, budget, and implementation schedule.</li>
<li>Perform other related duties as assigned.</li>
</ul>
<p><strong>REPORTING RELATIONSHIP:</strong></p>
<p>The Grants and Procurement Specialist will report to the Finance, HR and Administration Manager and will work closely with the Project Director, technical and M&E teams, Finance Assistant, home office support staff, and project partners.</p>
<p><strong>POSITION QUALIFICATIONS:</strong></p>
<p><strong><span data-contrast="auto">Education:</span></strong><span data-contrast="auto"> Bachelor’s degree in business administration, accounting, finance, economics, public administration, international development, supply chain management, or a related field.</span><span data-ccp-props="{}"> </span></p>
<p> </p>
<p><strong><span data-contrast="auto"> Work Experience:</span></strong><span data-ccp-props="{}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Minimum of 4 years of progressively responsible professional experience in grants, subawards, procurement, contracts, finance, compliance, or project operations, preferably on international development programs.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Demonstrated experience supporting competitive grant or procurement solicitations, evaluations, award documentation, monitoring, and closeout.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Experience reviewing budgets, financial and supporting documentation, deliverables, and compliance records and maintaining complete, audit-ready files.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Experience working with local organizations, vendors, consultants, or subrecipients and providing practical guidance or capacity strengthening.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Prior experience with U.S. Government-funded or other donor-funded projects is preferred.</span><span data-ccp-props="{}"> </span></li>
</ul>
<p><strong><span data-contrast="auto">Skills and Competencies: </span></strong><span data-ccp-props="{}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Working knowledge of grants, subawards, procurement, internal controls, and compliance in a donor-funded environment.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Strong analytical, organizational, and documentation skills, with close attention to detail and the ability to manage multiple priorities and deadlines.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Ability to interpret and apply policies and procedures, identify compliance and performance risks, and communicate practical corrective actions.</span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto">Strong interpersonal and written and verbal communication skills, with the ability to work effectively and impartially with applicants, grantees, vendors, consultants, project staff, and diverse partners.</span></li>
<li style="text-align: left;">Sound judgment, integrity, discretion, initiative, and a collaborative, solutions-oriented approach.</li>
<li>Willingness and ability to travel within Indonesia, including to project implementation areas.</li>
<li>Excellent computer skills (MS Office Suite, word-processing, spreadsheets, and databases) are required.</li>
<li>· Oral and written fluency in English and Bahasa Indonesia required.</li>
</ul>
<p> </p>
<p> </p>
<p><strong><span data-contrast="auto">Applications will be considered on a rolling basis and the deadline to submit applications is October 14, 2026. </span></strong><span data-ccp-props="{}"> </span></p>
<p> </p>
<p><span data-teams="true">Winrock is an equal opportunity employer committed to providing equal treatment for all people. All qualified applicants receive consideration for employment regardless of race, color, religion, sex, gender, national origin, age, disability or any other basis protected by law. <br><br>At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.</span></p>

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