Project Coordinator

<div class="content-intro"><p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">At MacKay, we believe great people are the foundation of our growth and success.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">We are in an exciting phase of expansion, creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers. Whether your role is technical or part of our support services team, you play an important role in delivering high-quality work and helping our projects succeed.</span></p></div><p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">We’re seeking a proactive, relationship-focused, and highly organized <strong>Project Coordinator</strong> to join our dynamic team in Chicago, IL. In this critical role, you’ll primarily support these teams, with additional duties across other areas, including coordinating activities, managing documentation, and facilitating efficient communication among team members. </span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">The ideal candidate is detail-oriented, collaborative, and thrives in a fast-paced, multitasking environment. </span><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">We would love to connect with you if you are eager to drive impact and advance your career within a collaborative, purpose-driven team.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">This is a hybrid role based in our downtown Chicago office, which is conveniently located and easily accessible via public transit. The office features several gathering spaces, a workout space, a cafe, and a food truck, with lobby events geared toward mingling and networking</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Key Responsibilities:</span></p>
<ul>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Project Delivery: Learn MacKay’s project management systems and standards. Partner with project managers to ensure all projects meet internal performance requirements for documentation, communication, and quality control.  </span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Project Setup and Closeout: Assist project managers in creating draft contact lists, coordinating internal quality reviews, and approvals of Project Management Plans.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">General Project Support: Assist project analysts and project managers with daily project needs as assigned, including the tracking of project progress, preparation of status reports and project write-ups, and assisting project managers with communicating updates to stakeholders.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">ERP System Data Entry and Support: Utilize Vantagepoint database to enter data, develop reports, support team invoicing and the revenue forecasting process, and provide best practices for cross-functional teams.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Build and strengthen direct, close relationships among staff and ensure efficient communication.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Bring a continuous improvement mindset to proactively identify opportunities to increase project management support and improve team operating procedures to increase efficiency and effective communication.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information. </span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Assist in the preparation and tracking of project proposals, scopes, schedules, and budgets</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Organize and participate in project meetings, team events, prepare agendas, and take meeting minutes. </span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Support the preparation of project billing and invoicing.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Provide additional administrative support to Project Managers and project teams, such as calendar management, project reporting, email correspondence, travel, conference registrations, and other general administrative duties.</span></li>
</ul>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"> Qualifications:</span></p>
<ul>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">A bachelor’s degree in business administration or equivalent experience is preferred but not required. </span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Minimum of four years of experience in project coordination or a similar role, preferably within the Architecture, Engineering, and Construction (AEC) industry.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Strong organizational and time-management skills with the ability to prioritize tasks.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Excellent verbal and written communication skills.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Proficiency in Google Office Suite (Docs, Sheets, Slides).</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Must be proactive, self-motivated, able to multitask, prioritize, work both independently and in a team environment, and work under deadline pressures. </span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">The ability to interface effectively and professionally with clients, consultants, and the community at large.</span></li>
</ul>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"></span></p>
<h3><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Why Join MacKay?</span></h3>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">A people-first culture</span><br><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">At MacKay, we put people first. We are committed to creating an environment where employees can grow, contribute, and do their best work. We support well-being, encourage balance, and create space for people to succeed both professionally and personally.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Meaningful work and real impact</span><br><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Our teams take on complex infrastructure and environmental challenges that support critical systems and shape the places where people live and work. Every role contributes to delivering that work and making it successful.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Growth and opportunity</span><br><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">We are in an exciting phase of growth, expanding across geographies, services, and markets. That growth creates opportunities for our employees to take on new challenges, build their careers, and contribute in new ways as the company evolves.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">A strong and trusted foundation</span><br><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Built on more than 50 years of experience, MacKay has developed a reputation for quality work, strong relationships, and dependable results. You’ll be part of a team with a solid foundation and a clear direction for the future.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Opportunities to share in success</span><br><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">We provide opportunities for employees to participate in ownership and build long-term financial value as the company grows.</span></p>
<h3><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><strong>Our Values</strong></span></h3>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><strong>At MacKay, our values guide how we work, collaborate, and support one another.</strong></span></p>
<ul>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Honesty. We build trust through transparency, integrity, and accountability.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Dedication. We are committed to the success of our team members, clients, and communities.</span></li>
<li style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Relationships. We foster lasting connections that strengthen our work and the teams around us.</span></li>
</ul>
<h3><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><strong>Who We Are:</strong></span></h3>
<h3><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">MacKay is an infrastructure and environmental services firm built on more than 50 years of experience and a growing collective of expertise.</span></h3>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">We are in an exciting phase of growth, expanding our reach, strengthening our capabilities, and bringing together talented teams across the country. That growth is creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Every role at MacKay contributes to the success of our projects and the clients we serve. Whether your work is technical or operational, you are part of a team that delivers quality, builds relationships, and moves projects forward.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">We’re looking for dedicated, talented individuals who deliver excellence, thrive in collaborative environments, and value both meaningful work and work-life balance. If this sounds like you, we’d like to hear from you. </span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;"><em>Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.</em></span></p>
<div class="content-pay-transparency"><div class="pay-input"><div class="title">US Pay Range</div><div class="pay-range"><span>$31</span><span class="divider">—</span><span>$43 USD</span></div></div></div><div class="content-conclusion"><p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Full-time employees receive a well-rounded benefit package including access to our company-sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage. Employees are eligible to participate in our company's 401(k) plan with up to a 4% match. Additionally, employees receive paid vacation and sick time, 11 paid holidays, and are able to participate in employee ownership options. MacKay pays for expenses associated with licensure as well as annual performance bonuses.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Employment requires passing a pre-employment background check and drug screen. </span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">As a federal contractor, we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer.</span></p>
<p><span style="font-family: verdana, geneva, sans-serif; font-size: 10pt;">Open until filled.</span></p>
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