Personal Assistant to Group CFO

Duties & Responsibilities: Full-time position
Administrative Support:

• Coordinate/manage/ schedule meetings, conferences, appointments and events. Ensure logistics are organized effectively
• Able to juggle competing priorities, constantly adapt to change and thrive in fast-paced, high-pressure environment
• Prepare correspondence, reports, presentations, and meeting materials as requested
• Screen and handle incoming calls, emails, and correspondence
• Maintain accurate records, files, and documentation

Diary and Travel Management

• Organize domestic and international travel arrangements and visas
• Book flights, accommodation, transportation and itineraries
• Prepare travel schedules and supporting documentation
• Monitor travel expenses and process expense claims

Communication and Coordination

• Act as the primary point of contact between the Executive and internal or external stakeholders
• Liaise with partners and colleagues on behalf of the Executive
• Follow up on action items and ensure deadlines are met
• Coordinate and support special projects as required.

Office/Operational Support

• Monitor office supplies and coordinate procurement when necessary
• Assist with budget tracking and expense management (three budgets)
• Support the implementation of administrative processes/procedures
• Perform general administrative duties to support business operations

Education : post-secondary or bachelor's level preferred
Skills & Specifications :

• Trustworthy and discreet
• Ability to work independently and maintain confidentiality
• Maintain strict confidentiality regarding company and personal matters. Handle sensitive and confidential information with the highest level of discretion
• Ability to prioritize tasks and work under pressure
• Excellent organizational and time-management skills, strong multi-tasking capability
• Comfortable working in collaborative, flexible fast changing environment
• Able to manage intrusive requests and people, ...
• Proactive and self-motivated
• High level of attention to detail and accuracy
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Professional demeanor and interpersonal skills
• Service-oriented mindset

Work experience requirements :

• Proven experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Experience supporting senior Executives
• Good knowledge of office management systems and administrative procedures

Languages :

• English: General professional proficiency
• Other languages would be a plus