Property Administrator

DescriptionProperty Administrator

Property Management Department | Full-Time, Non-Exempt

Company: Prime Group

Position Type: Full Time (40 hours/week) Job Shift: Day Education: High School Diploma or Equivalent Travel: Up to 20% (local travel to corporate office and Keys properties)

Organized, detail-oriented, and ready to be the eyes and ears on the ground? Prime Group is looking for a Property Administrator to support both our Commercial and Association portfolios.

Job Summary

The Property Administrator reports directly to the Commercial Portfolio Manager and splits their time evenly (50/50) between supporting the Commercial Portfolio Manager and the Associations Portfolio Manager. The position is based at Portofino Plaza in Homestead and also works from the corporate office 2-4 days per month. The Property Administrator inspects properties every week, shows units, monitors vendor and contractor activity, and provides administrative support across all commercial and association properties.

What You'll Do

Including but not limited to:

Leasing and Tenant Support

Show Executive Suites units at Portofino Plaza to prospective tenants
Help show available units throughout the building
Complete tenant inspections
Set up and maintain gate and building access for tenants, unit owners, and residents

Property Inspections and Site Oversight

Walk all assigned properties weekly and complete property inspection checklists
Inspect all Homestead assets
Periodically inspect association properties in the Florida Keys
Do lighting inspections and report deficiencies
Monitor vendor and contractor activity on site and report observations to the appropriate Portfolio Manager
Act as the eyes and ears on each property: document conditions, concerns, and maintenance needs and escalate them to the appropriate manager
Help document accidents, incidents, and property damage, and pass reports to the appropriate Portfolio Manager

Administrative Support — Commercial

Provide administrative support to the Commercial Portfolio Manager
Prepare and send property-wide communications to tenants
Post notices at properties as required
Maintain tenant files, inspection records, and property documentation

Administrative Support — Associations

Complete estoppel requests
Provide administrative support to the Associations Portfolio Manager
Help coordinate and prepare for Board, Annual Election, and Budget meetings, including notices and agendas
Prepare and send community-wide communications to unit owners and residents, such as memorandums, rules and regulations updates, and notices of scheduled maintenance
Post required meeting and community notices
Help maintain homeowner logs, work order records, and association files
Help coordinate special service requests from unit owners
Perform other duties as assigned by the Commercial and Associations lines of business

What You Bring

High school diploma or equivalent
Prior property management experience (commercial or community association) preferred but not required
Bilingual required: fluent in reading and writing both English and Spanish
Highly organized and detail-oriented, with strong written and oral communication skills
Able to manage priorities and assignments from multiple managers
Self-directed and motivated, comfortable working independently in the field and collaboratively in an office setting
Proficient in Microsoft Excel, Word, and Outlook; experience with Yardi or Rent Manager is a plus
Interest in pursuing a Florida CAM license is a plus
Able to communicate professionally with tenants, unit owners, residents, vendors, contractors, and Board members
Valid driver's license, reliable transportation, and ability to travel to the corporate office and Florida Keys

Why You'll Love It Here

Competitive salary
Comprehensive benefits package including health insurance, retirement plans, and paid time off
Collaborative and team-oriented work environment
Opportunities for professional development and career advancement within a growing organization

About Prime Group

Prime Group's vertically integrated approach unifies multiple real estate disciplines under a single roof, sharing a multifaceted vision of improved, sustainable real estate development through diverse strengths, strategic affiliates, and talented in-house professionals. Our portfolio includes retail centers, offices, mixed-use developments, hotels, resorts, restaurants, and residential single and multi-family communities, each supported through technology, planning, and experienced personnel. We are a privately owned company with the agility and strength to leverage unique opportunities, and growth is a measure of our success. Since Prime Group began as a residential real estate development company, we have grown to include commercial retail, office, hospitality, and mixed-use specialties, consultation, and management.

If you are organized, detail-oriented, and ready to be the eyes and ears on the ground, we invite you to apply for the Property Administrator position at Prime Group.

Additional Details

Reports To: Commercial Portfolio Manager

Thank you for expressing interest in employment with Prime Group. While only those candidates considered for the position will be contacted, your resume will remain on file for 90 days. Prime Group is an Equal Opportunity Employer.