Operations Manager (60-80%)

What we are looking for
We are looking for a highly organized and proactiv
e Operations Manager to support the founders and our finance leadership across finance, operations, people, and admin topics. You enjoy creating structure, coordinating across teams, and working on a mix of topics. You are also comfortable handling administrative tasks and like working behind the scenes to make teams, processes, and initiatives run smoothly. This role is based in Zürich (at Archlet HQ, Hardturmstrasse 132, 8005 Zürich). Working hours are flexible, and we would like you to be in the office 2-3 days
per week.
Your mission
Help structure priorities, prepare materials, and keep follow ups and next steps on track
Support internal communication, leadership updates, and selected investor related coordination
Own the accounts payable process across our 3 entities (Switzerland, Spain, United States), including credit card reconciliations, and drive further automation where possible
Support internal controlling, including variance analysis, cost control, and data integrity
Support the accounts receivable process, including customer onboarding and other pre-invoice tasks
Help run the annual budget cycle and keep teams aligned throughout it
Support the year-end financial audit with our external auditors
Plan and organize team weeks, offsites, and internal events
Support recruiting by coordinating job postings, interviews, managing calendars, and ensuring a great candidate experience
Support people operations such as feedback cycles, surveys, on- & offboardings, and internal process improvements
Keep the office running day to day - from tidiness and restocking supplies and snacks to handling incoming mail
About you
First experience in a fast-paced environment such as a startup, scale-up, or consulting
Diligent, structured, and detail-oriented, with strong organizational skills
Confident working with Excel and PowerPoint
Hands-on experience with LLMs (Claude, OpenAI)
Proactive and reliable, and ready to take ownership
Comfortable with shifting priorities and a degree of ambiguity
Clear, professional communicator in English and German, written and spoken
Discreet and trustworthy with sensitive information
Analytical mindset with a genuine interest in process optimization, internal controls, and automation
Curious about how SaaS companies work and scale
Why Archlet?
Work closely with the founders and leadership team in a in a fast growing SaaS company with its headquarters in Switzerland and teams in Spain and the US
Broad exposure to operations, finance and people topics in a B2B SaaS scale up
A trusted role with real responsibility and room to grow
An international team that values ownership, clarity, and collaboration
Competitive compensation and flexible working setup
Next steps
Ready to take on this exciting challenge? Apply now and be a part of the A-Team.