School Based Site Coordinator (Licensed Program)

DescriptionAre you a passionate leader who enjoys creating safe, fun, and enriching experiences for school-age children? We are looking for a School-Based Site Coordinator to oversee daily operations, guide staff, and ensure a positive environment where children can learn and grow outside of school hours.

For over 46 years, Horizon has been at the forefront of providing high-quality care and education, significantly shaping the lives of children. Horizon offers programs for children 6 weeks to 14 years of age. Our Mission: to provide high-quality early childhood education, care, and youth development programs. Horizon Education Centers proudly serves a range of communities in Cleveland, Elyria, Lorain, North Olmsted, Berea, Parma, and Lakewood. These primary communities are at the heart of our commitment to early childhood education.

Licensed School-Based Coordinator 2026-2027

Location: CMSD Clara E. Westropp Elementary School in Cleveland, Ohio

Salary Information: Full-time salaried position

Hours: General Hours are 8:30 am to 5:30 pm, Monday-Friday (may adjust to meet specific site hours)

Reports to: 21st Century Division Executive

Job Description:

Responsible for coordination and execution of before and after school programming within the partner school

Must maintain collaborative relationship with site school principal and personnel, regular meetings required

Identify and organize program spaces with school personnel; work with the school-based staff to ensure spaces are kept clean and organized

Demonstrate knowledge of child care licensing rules

Demonstrate knowledge of Step Up to Quality requirements; required to maintain Gold level

Data collection and good record keeping for CACFP, licensing, and Step Up to Quality

Recruitment, hiring, supervision and development of all staff, including onboarding, orientation, payroll, staff schedules, and maintaining staff longevity

Responsible for site’s monthly budget and ordering necessary supplies within Horizon’s parameters

Ensure customer satisfaction; maintain enrollment and attendance percentages

Responsible for business operations. These tasks include:

Collect tuition payments from parents by the 15th of every month

Review Procare attendance daily, email Admin daily that the previous day is complete

Review New Enrollment packets, get signatures and maintain active and inactive files

Review TAP/Kinderconnect daily, report to Admin every Monday for previous week

Assist parents with all TAPs, ensure families are meeting their hours

Enroll and register new families, enter all data into ProCare System

Maintain children’s files, including all ODJFS requirements, ETA, Medical, etc.

Report Billing, field trips, and withdrawal dates to admin

Build systems to support and oversee safety and security of the children

Plan and implement process for academic success of afterschool students, working with families and school day staff

Support and help Lead Teachers in creating and implementing lesson plans and activities

Meet program goals identified by the school

Develop working relationship with partner Horizon Center and other Site Coordinators

Identify, contract and work with community partnerships to enrich and strengthen program

Attend monthly SAC meetings at North Olmsted Library, monthly Summer Planning meetings at Admin, monthly Business Coordinator meetings at Admin, and Quarterly Director Meetings at Admin

Occasional travel required for professional development, marketing, and meetings

Maintain professionalism and confidentiality with personnel and family information

May require frequent lifting and carrying of larger items, including but not limited to deliveries

All other duties as needed/assigned

Qualifications

An associate’s degree or higher is required in education or a related field; experience with education is preferred

Must be able to adapt quickly to changing environments and assignments as required

Has the ability to build positive relationships with coworkers, families, vendors, and the community through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spirit

Must have strong interpersonal and customer service skills; and be able to expertly deal with internal and external individuals in a positive manner

Must possess excellent communication skills, both verbal and written

Must be able to multitask and have strong detail-oriented, time management, and organizational skills

Must be able to work independently, as well as collaboratively as an active part of a team

Must be proficient in Microsoft Office Suite and other software programs, with an emphasis on Excel

Willingness to update job knowledge with required training, DCY licensing rules and SUTQ professional development opportunities, and industry trends

Must be able to lift and carry a minimum of 40 lbs. as required

Must be able to pass background checks and physical/ medical screening as required

Employee Benefits:

Medical coverage for employees who work 30+ hours a week, year-round

Dental, Vision, and Life Insurance for year-round, full-time or part-time 20+ hours per week

Virtual Health Care and Mental Health Care for year-round or seasonal employees, full-time or part-time 20+ hours a week

Pre-paid employment screenings/onboarding, including, but not limited to, fingerprints, and physical/immunization for all employees

Paid Time Off (after 90-day probationary period) and Holiday Pay (after your 1st full pay period for New Hires)

Paid professional development for full or part-time positions

Learn and Earn Tuition Programs for year-round full-time or part-time 20+ hours per week positions

403(b) Retirement Savings Plan with match options after a year of employment for year-round, full-time or part-time 20+ hour positions

Discounted childcare for all full-time, part-time or seasonal positions (must apply or prove not eligible for publicly funded childcare)