Sr Supervisor, Office Management

Job Summary This provides strategic leadership and oversight of the administrative staff supporting the City Attorney’s Office in service as the legal advisor to City Council and employees. This position implements office policies and procedures the City Attorney has adopted by providing management of administrative workflow, records and resources, employment processes, finance and accounting, technology as well as service expectations and communication for both internal and external constituents. As a member of the City Attorney’s management team, this position provides strategic leadership for office operations by researching, recommending, implementing, and monitoring office-wide initiatives, operational improvements, and administrative projects. The position identifies opportunities to improve processes; tracks progress toward implementation and facilitates completion of operational initiatives. This position ensures executive assistance for the City Attorney either directly or coordinated by the legal support staff. In addition to supporting the City Attorney’s office with personnel management and associated processes, this position provides direct leadership for legal support staff through personnel management by defining roles and responsibilities of positions, recruiting and onboarding, providing training and feedback as well as overall performance management for legal support staff. Essential Duties and Responsibilities The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive. Creates an open-door, personable work environment to encourage a collaborative culture. Maintains compliance and confidentiality when generating, reviewing, and distributing communications on behalf of the City Attorney's Office (CAO). Serves as a representative for the CAO during enterprise-wide collaborations with other administrative business leaders and clients. Responds to internal and external customers regarding client and community legal inquiries. Researches and compiles data and prepares reports to inform CAO management decisions. Ensures quality control by composing and editing reports and correspondence. Participates in management team meetings and provides input, coordination, and administrative support. Thinks strategically and successfully implements translation of office priorities into actionable plans and measurable outcomes. Monitors and tracks budgets and other financial transactions; may perform transactional accounting functions. Plans, coordinates, supervises, and evaluates the work and performance of the legal support staff. Oversees hiring and onboarding processes from position conception to on/off-boarding. Oversees maintenance and coordination of CAO computer software and hardware. Maintains and improves the physical and electronic filing systems for CAO records. Manages facilities and workspace planning for the City Attorney\'s Office, including office space allocation, furniture and equipment needs, minor renovation coordination, maintenance issues, and long-range workspace planning to support efficient office operations. Leads, prioritizes, and monitors strategic operational projects and programs related to law office administration, ensuring timely implementation and successful completion. Creates and generates documents and communication with various software applications. Management Responsibilities Yes