P.A to the Executive Director

The P.A is to provide administrative support and assistance to the Executive Director. He / She will report directly to the Executive Director and will work under the Human Capital Unit.

RESPONSIBILITIES

Administration

• Supporting the office of the Executive Director for all administrative needs.
• Maintaining an efficient filing and record retrieval system
• Screening telephone calls, enquires and requests and handling them when appropriate
• Keeping of diary of appointments, meetings etc.
• Dealing with emails, faxes and post
• Dealing with correspondence and writing letters and taking dictation and minutes.
• Organising and prioritising a large volume of incoming calls.
• Developing reports, critiquing and editing correspondence, as well as interfacing effectively with all levels of personnel.
• Maintaining confidential and non-routine information
• Attending to routine administrative/secretarial errands

Meetings

• Organising and attending meetings, producing documents, briefing papers, reports and presentations
• Scheduling meetings and making travel arrangements.

Other duties assigned by the Executive Director

Minimum Education: Bachelor’s Degree

Minimum Experience: 3 years work experience

Required Knowledge, Skills and Abilities

• An understanding of confidentiality issues and the use of discretion
• Good Interpersonal skills
• Excellent written and communication skills
• Proficient in Microsoft suite
• General Administration/Organisational skills

Note

Only qualified candidates will be contacted.