Project Coordinator

We have an exciting dayshift opportunity available for a
Project Coordinator.
Work from home or the office – you choose!
When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Key Responsibilities

• Set up and maintain projects in Asana, including project structure, milestones, tasks, access, and records.
• Reconcile project budgets against assigned teams, contracts, and changes.
• Maintain accurate project boards, documentation, and records throughout the project lifecycle.
• Monitor timesheets, reconcile logged hours against project plans, and flag variances.
• Maintain project burn, work-in-progress, and weekly budget tracking.
• Prepare invoicing inputs and supporting details for finance.
• Maintain accurate resource allocation and forward resourcing data.
• Flag resourcing gaps, clashes, and over-allocation to the Production Lead.
• Convert actions from project channels, including those captured through Otter and other AI tools, into tracked Asana tasks.
• Escalate issues relating to scope, commercial decisions, client risks, delivery quality, people management, or resourcing decisions to the Senior Producer or Production Lead.
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Your Qualifications

• 3+ years of experience in project coordination, production support, PMO, or delivery administration.
• Financial background and strong financial/numerical literacy
• Experience in a digital agency, design studio, or professional services consultancy
• Proficient in Asana, Spreadsheet, Google Workspace, Slack, HubSpot, Otter, or Xero.
• Confidence following up with people across different levels of seniority.

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.