Graduate Program Assistant - FEDU and FSSH - Limited Term

Job Summary: Reporting to the Director, Planning and Operations, the Graduate Program Assistant (GPA) provides high-level administrative support to all graduate programs in both the Frazer Faculty of Education and the Faculty of Social Science and Humanities. The GPA works closely with both Faculties’ Associate Deans, Graduate Program Directors, and the Deans’ Office. Responsibilities/accountabilities: Act as primary contact for all graduate students from admission to graduation, providing support related to course selection, program requirements, scheduling and registration Support Graduate Program Directors and Associate Deans (Graduate Studies), including coordinating and attending Graduate Committee and Graduate Admission Committee meetings, if requested Provide information to prospective Graduate students about programs, admission requirements, application procedures and general aspects of the graduate programs Liaise with the School of Graduate and Post-Doctoral Studies (SGPS) to ensure compliance with all SGPS policies Assist with the assignment of Graduate student Teaching Assistantships, and the processing of Graduate Research Assistantships Coordinate all thesis oral examinations, major paper and major research project completions, PhD candidacy exams, and PhD comprehensive exams, including scheduling, documentation submission and transcript audits Ensure accurate information is distributed to all students and faculty regarding graduate student policies or announcements Coordinate all Graduate recruitment, orientation and outreach events Assist in the development of all graduate program recruitment and promotional materials such as admissions publications, brochures, videos and web pages Provide general administrative program support including managing of correspondence, filing, and maintaining distribution lists