Administrative Assistant - Academy of St. Matthias the Apostle - Lanham Manyland

The Academy of St. Matthias the Apostle is seeking a warm, organized, and professional Front Desk Receptionist/Administrative Assistant to serve as the first point of contact for our school community.

This individual plays a critical role in creating a welcoming, safe, and efficient environment for students, families, and visitors while supporting daily administrative operations.

This is a full time position and will report to the Principal - the hourly rate of pay is $19.00 to $22.00 with excellent benefits.

Key Responsibilities

Front Office & Communication

• Answer phones and provide accurate, timely information
• Greet and assist visitors with professionalism and warmth
• Manage front office flow and ensure a welcoming environment
• Handle parent inquiries regarding school policies and procedures

Administrative Support

• Maintain student and family records
• Manage school databases and mailing lists
• Prepare correspondence, forms, and communications
• Support scheduling, calendars, and office organization

Office Operations

• Manage incoming and outgoing mail
• Maintain office supplies and inventory
• Assist with school events, communications, and coordination
• Support website updates and basic communications

Safety & Compliance

• Monitor visitor access and maintain security protocols
• Ensure proper sign-in/sign-out procedures
• Support adherence to school policies and procedures

Family Interaction (KEY FOCUS)

• Provide excellent customer service to families
• Support parents with day-to-day needs and questions
• Communicate with patience, clarity, and professionalism

Qualifications

Required

• High school diploma
• 3–5 years of administrative or customer service experience
• Strong communication and organizational skills
• Ability to multitask in a fast-paced school environment
• Experience in a school setting - preferred
• Familiarity with school systems or databases
• Bilingual (Spanish preferred)

Core Competencies

• Warm, welcoming presence
• Strong communication skills
• Attention to detail
• Ability to remain calm and professional under pressure
• Please forward your resume to: <[email hidden]>