Business Office Director

Description
We believe great people make great companies and our success in in hiring those people. As a
WellQuest Living employee, you will be a part of a team that makes a valued difference in the lives of
our residents every day.

We are looking to hire a Business Office Director to join our The Lodge at Carson City team.
The Business Office Director is responsible for overseeing the general administration of the human
resource and accounting control systems, functions and procedures for the community.

1. Perform Human Resource administrative duties for the property, including payroll, maintenance

of personnel files, employee orientation, and facilitating general employee issues and inquiries
as directed

2. Recruit, hire, evaluate, coordinate, motivate monitor performance, schedule and supervise

business office staff in accordance with company policy, as applicable

3. Responsible for posting new job positions in the property and placing appropriate help-wanted

advertisements, if applicable

4. Screen new applicants, conduct background checks, arrange for interviews and prepare

appropriate documents for the level of interview process

5. Responsible for all aspects of employee orientation including development and conducting such

training

6. Manage employee benefit program including the notification to employees of eligibility

requirements and ensuring proper employee deductions are recouped

7. Perform, administer and oversee the activities of the accounting functions including but not

limited to the daily deposit, daily census, accounts receivable/collections, accounts payable, and
management reports

8. Perform accounts receivable duties, such as, sending resident billing statement, maintains daily

census, post payment to residents' accounts, make bank deposits, etc.

9. Responsible for accounts receivables and payables by ensuring that resident accounts are up to

date, outside vendors are paid in a timely manner, and other related activities such as ledger
management

10. Coordinate all payroll functions, including but not limited to confirming hours worked with

department heads, transmitting payroll information to independent firm to processing, tracking
labor reporting variances to the Executive Director

11. Maintain all aspects of employee files, base wages, tax withholding and correspondence with

state agencies relating to unemployment. All files must be kept current

12. Maintain all non-care related components of the residents' files. All files must be kept current
13. Coordinate all risk management activities for the community including worker's compensation

claim reporting and management, maintenance of Certificates of Insurance for all community
vendors, maintenance of valid driver's licenses and certifications of insurance for all employees
that drive on company business

14. Maintain confidentiality in all areas of work responsibility, including but not limited to,

employee and resident information

15. Participate in daily "Stand-Up" meetings to communicate key issues within the department
16. Understand and ensure compliance with all Federal (Title 22) and state regulations concerning

the department

17. Aid in community marketing effort through demonstrated proficiency and willing ness to

conduct community tours, participation in all required marketing events and through
positive/friendly interaction with all potential residents, family member and referra I sources

18. Arrange for coverage of job duties within the department during employee absences either

through delegation or personal completion of duties

19. Maintain a safe and secure environment for all staff, residents and guests, following established

safety standards

20. Encourage teamwork through cooperative interactions with co-workers and other departments
21. Support a positive and professional image through actions and dress
22. Performs other duties consistent with the position as assigned by the Executive Director

Qualifications

Accounts payable/receivable oversight
Payroll processing or coordination
Audit preparation and compliance
Coaching, training, and conflict resolution
Office workflow management
Strong written and verbal communication
Ability to work cross-functionally with leadership, HR, and operations