HUMAN RESOURCES GENERALIST (6398)

DescriptionHR Generalist - exciting opportunity!

Location: Indianapolis, IN (On-site)

Department: Human Resources

Reports To: HR Manager / HR Director

Employment Type: Full-Time

About the Role

We are seeking a detail-oriented and personable HR Assistant to support our Human Resources team with day-to-day administrative functions and entry-level recruiting activities. This is an excellent opportunity for someone early in their HR career who wants hands-on experience across the full range of HR operations, from employee records and onboarding to sourcing and scheduling candidates. This position is based full-time in our Indianapolis office.

Key Responsibilities

HR Administration

Maintain accurate and up-to-date employee records in the HRIS, including new hires, terminations, status changes, and personal information updates
Prepare HR-related documents such as offer letters, employment verification letters, and onboarding paperwork
Assist with benefits administration tasks, including enrollment support, answering routine employee questions, and processing changes
Help coordinate new hire onboarding, including paperwork completion, orientation scheduling, and equipment/workspace setup
Ensure compliance with company policies and applicable federal, state, and local employment laws
Respond to routine employee inquiries and escalate more complex issues
Support the planning and execution of company events, training, and employee engagement activities
Generate basic HR reports (headcount, turnover, PTO usage, etc.) as requested

Recruiting Support

Post job openings to internal and external job boards
Screen resumes and conduct initial phone screens for select roles
Schedule interviews and coordinate candidate communication with hiring managers
Maintain and update candidate records in the applicant tracking system (ATS)
Assist with job fairs, campus recruiting events, and other sourcing activities
Prepare letters and coordinate pre-employment steps (background checks, drug screens, etc.)
Provide a positive candidate experience throughout the hiring process

Office Administrative Support (minor responsibility)

Periodically answer the front door for visitors and guests
Contact building facilities in the event of an urgent building issue
Help ensure employees keep the break room and refrigerator clean and tidy
Daily responsibility for receiving and routing all office mail, including FedEx

Qualifications

Required

Bachelor's degree required (Human Resources, Business Administration, or related field preferred)
1+ years of experience in an HR, administrative, or office support role
Strong written and verbal communication skills
Sound judgment and the ability to handle sensitive situations with tact and professionalism
High level of discretion and ability to handle confidential information appropriately
Exceptional organizational skills, with the ability to manage multiple priorities and deadlines accurately
Excellent attention to detail
Proficiency with Microsoft Office (Word, Excel, Outlook)
Ability to work reliably and consistently on-site in Indianapolis, IN

Preferred

Experience with an HRIS and/or ATS platform (e.g., Paycom, ADP, Workday, iCIMS, Greenhouse)
Prior exposure to recruiting/talent acquisition activities
Familiarity with basic employment law concepts (FLSA, FMLA, EEOC)

What We Offer

Competitive pay (based on experience)
Health, dental, and vision insurance
Paid time off and holidays
401(k) with company match
Opportunities for growth within the HR function
Collaborative, on-site team environment in Indianapolis

QualificationsQualifications

Required

Bachelor's degree required (Human Resources, Business Administration, or related field preferred)
1+ years of experience in an HR, administrative, or office support role
Strong written and verbal communication skills
Sound judgment and the ability to handle sensitive situations with tact and professionalism
High level of discretion and ability to handle confidential information appropriately
Exceptional organizational skills, with the ability to manage multiple priorities and deadlines accurately
Excellent attention to detail
Proficiency with Microsoft Office (Word, Excel, Outlook)
Ability to work reliably and consistently on-site in Indianapolis, IN

Preferred

Experience with an HRIS and/or ATS platform (e.g., Paycom, ADP, Workday, iCIMS, Greenhouse)
Prior exposure to recruiting/talent acquisition activities
Familiarity with basic employment law concepts (FLSA, FMLA, EEOC)

What We Offer

Competitive pay (based on experience)
Health, dental, and vision insurance
Paid time off and holidays
401(k) with company match
Opportunities for growth within the HR function
Collaborative, on-site team environment in Indianapolis