Personal Assistant to Founder

Looking for a PA to support the founder across several companies and personal matters. Including

Business

• Inbox triage, drafting replies, flagging urgent matters
• Diary and scheduling across several companies and time zones
• Drafting, formatting and proofreading documents, letters and reports
• Maintaining organised digital filing
• Liaison with accountants, suppliers, landlords, banks and other third parties
• Collecting and filing invoices and receipts, chasing payments, preparing expense summaries
• Sourcing and shortlisting service providers (accountants, lawyers, agents), including preliminary calls,
• Research on suppliers, pricing and options, returning with recommendations

Personal

• Personal diary and appointments
• Travel arrangements: flights, hotels, transfers, itineraries, visas
• Household administration: utilities, subscriptions, renewals, contractors
• Sourcing and ordering items, arranging deliveries and returns
• Tracking key dates, renewals and deadlines

Terms

• Independent contractor, through our Hong Kong or Singapore entity. Employment is not available for this role. You invoice monthly and account for your own tax.
• $8-12 per hour. Flexible hours. Part-time or full-time. No fixed schedule. What we need is meaningful overlap with [GMT business hours] and a reliable response time within it.

• Fluency in English, with exceptional verbal and written communication skills
• Organisation as a reflex
• Technical fluency
• Judgement and initiative
• Speed

Bonus

• Fluency with AI tools, particularly Claude, in real workflows.
• A commercial background — accounting, finance, marketing, operations.
• Fluency in another language, particularly Mandarin.