Police Clerk PT

DescriptionTHIS IS A NON-AFFILIATED, PART-TIME ROLE WITH THE GLASTONBURY POLICE DEPARTMENT THAT TOTALS 19.5 HOURS PER WEEK. THE SCHEDULE IS FOUR WEEKDAYS FROM 12:30 P.M. TO 4:30 P.M. AND ONE WEEKDAY FROM 12:30 P.M. TO 4:00 P.M.

GENERAL DESCRIPTION:

Under the general direction of a Police Department supervisor, incumbent performs clerical assistant functions within different divisions of the police department to satisfy the needs of the agency, including CALEA standards, pistol permits, personnel records and/or criminal history files.

ESSENTIAL DUTIES:

Maintains department files, ensuring compliance with legal requirements and applicable standards.
Enters and retrieves information to records, files and reports in a timely manner.
Performs general clerical tasks, which may include answering phones, filing, typing letters, documents and other communication.
Reviews written policies and procedures for compliance with professional standards and makes recommended changes.
Conducts law enforcement research.
Contributes to a respectful and safe work environment by fostering a culture of positive communication and ethical behavior, with an emphasis on providing exceptional service to internal and external customers.

OTHER DUTIES:

Assists in conducting inspections of departmental and division files for compliance with accreditation standards.
Processes pistol permits.
Performs other duties as assigned.

CONFIDENTIALITY:

Maintains confidentiality of records and information as appropriate

CONDUCT:

Observes safe work practices
Represents the Town in a professional and courteous manner at all times

DEPENDABILITY:

Regularly attends and is punctual for work

NOTE: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task and responsibility. Incumbent must be able to perform essential duties with or without reasonable accommodation.
QualificationsQUALIFICATIONS PROFILE:

Ability to collect and analyze data, prepare clear and concise staff reports, memos, and other correspondence, maintain file system, evaluate operations and make recommendations
Ability to read and understand materials concerning law enforcement and criminal justice processes

PHYSICAL/MENTAL REQUIREMENTS:

Must be able to push/pull objects less than 20 pounds. Must be able to perform such tasks as filing, writing, typing, using a calculator, and skills which require hand-eye coordination such as using a computer
Must be able to see objects closely, as in reading and typing documents; hear normal sounds with background noise, distinguish voice patterns and communicate through speech.
Must be able to pay attention to detail and concentrate for sixty (60) minutes or more with frequent interruptions, remember multiple assignments given over long periods of time, and understand the theories behind several related concepts
May be exposed to dust, fluctuation in inside temperatures, and electro-magnetic radiation as in computer screens

MINIMUM TRAINING AND EXPERIENCE:

High School Diploma or equivalent
Two (2) years of general office experience
Prior experience in law enforcement or police support functions is desirable, but not required

LICENSE OR CERTIFICATION:

Valid Driver’s License.
Must be eligible to obtain and maintain applicable job specific certifications once hired