Executive Assistant

MAJOR

AREAS OF ACCOUNTABILITY

• Provide executive-level administrative support
• Handle day-to-day administrative needs of the executive & senior

leadership team

• Coordinate calendars, meetings, and time demands with limited supervision

• o Recognize urgent and time-sensitive requests
• o Advise others on how to best coordinate with the executives and organization
• o Use independent discretion to manage, modify, schedule and decline requests

• Arrange global travel reservations, including: multi site visits, meetings

• with internal & external participants, and flexibility to make last minute
• changes

• Perform a variety of other administrative duties that may include:

• o Screening and directing phone calls
• o Composing correspondence/email to convey relevant information with
• appropriate clarity and tone
• o Creating documents, reports, presentations, and spreadsheets – exercising
• judgment regarding layout and style
• o Scheduling meetings, conference rooms, office space, etc.
• o Preparing and routing agendas and other meeting-related materials
• o Investigating and making arrangements for technical equipment or support
• o Attending meetings, taking notes, preparing minutes, capturing commitments,
• and assisting with follow-up
• o Anticipate the executives needs/requirements and actively resolve issues
• o Flexible to handle both routine and urgent issues that might arise outside of
• normal office hours
• o Represent the executives proficiently and professionally
• o Must act professionally at all times
• All your information will be kept confidential according to EEO guidelines.