Executive Assistant

Join Flo, a leading women's health app, as an Executive Assistant to our CMO and CPO. This role offers the opportunity to be at the forefront of marketing and product decision-making, while also leveraging AI and automation tools to enhance efficiency. You will manage complex schedules, ensure both executives are prepared for meetings, and support the rhythm of the business for both the marketing and product organizations. Additionally, you will have the chance to make a meaningful impact on the company's growth and success.

• Assurer que les calendriers des deux dirigeants reflètent leurs priorités déclarées et qu'ils arrivent systématiquement préparés à chaque réunion.
• Gérer la cadence des affaires pour les organisations marketing et produit, y compris les réunions de leadership, les cycles de planification, les retraites et les examens.
• Utiliser l'IA et les outils d'automatisation pour éliminer le travail répétitif, construire des flux de travail efficaces et soutenir les projets dans les deux équipes.
• Strong project planning and time management, with experience running projects that involve people who don't report to you
• Proficiency in Google Workspace or comparable Microsoft and Mac tools, plus Slack, Jira, or similar
• Exceptional organisation, record-keeping, and documentation skills - including keeping two executives' priorities straight without letting either drop
• A track record of driving work independently in an ambiguous, fast-moving environment, with the judgment to know what needs an executive decision and what doesn't
• At least 4 years of executive support or comparable professional experience, including time supporting VP+ leaders
• High emotional intelligence in listening and communication, and the ability to handle highly confidential information with discretion
• Excellent writing and editing. You can draft a memo or a deck in an executive's voice, and switch voice between two different executives
• Comfort adopting new AI and automation tools quickly, with a habit of testing and sharing what works
• Very responsive to email, Slack, and other requests
• Critical and creative thinking, proactive problem solving, and the capacity to exercise considerable judgment and initiative
• Experience supporting a product organisation, and familiarity with product planning, releases, and cross-functional delivery with engineering and design
• Formal project management experience
• Experience supporting a marketing, brand, or communications organisation, and familiarity with how campaigns and launches come together