Senior Executive Assistant

Optimal calendar management (managing scheduling conflicts, sending invitations, organizing meetings) Attend meetings, taking minutes, distribution of minutes and action item follow up Coordinate travel arrangements Creating or compiling summaries of meeting agendas, reports and presentation materials to ensure they are fully prepared for meetings Review and prepare correspondences Review approval requirements on their behalf and prepare back-up documentation where required for review Screening and/or responding to incoming email, mail and calls Follow-up on agenda items or assigned task with others within the company Provide support during meetings (room reservations, catering orders, coordination with our various internal services) Coordination and preparation for board meetings Event coordination off-site meetings and any other strategic management meetings Data entry or audits as required Handling of personal administrative tasks from time to time Administrative liaising between departments Provide back-up administrative support on occasion for other departments