Human Resources Coordinator

DescriptionPosition Title: Human Resources Coordinator

FLSA: Exempt

Employee Category: Full-time 12 Month Employee

Salary Schedule: Coordinator CNOF2025

Salary Range: $72,345 - $87,845

Position Code: HRCOOR 118/2832

Immediate Supervisor: Interim Sr. Human Resources Coordinator

Office Location: UVA Administration Center

Work Schedule: This role will be onsite 4-5 days a week

Position Summary:

The Human Resource Coordinator aids with and facilitates the human resource processes at UVA. This position supports the human capital service areas of talent and recruitment, performance management, benefits administration, employee development and training, safety, and employee services. Will work collaboratively to best align HR practices with the organization’s evolving needs and team-oriented structure. The coordinator will be a brand ambassador for UVA’s unique school culture. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry. The coordinator will work following all applicable laws, guidelines, and UVA policies.

DUTIES & RESPONSIBILITIES

Posts position openings | vacancies
Updates the position coding and details in HR systems
Maintains up-to-date position descriptions
Answers candidate’s and employee’s phone and email inquiries
Coordinates recruitment activities, including scheduling interviews and supporting the interview process
Screens to ensure candidates meet the minimum requirement for the position
Tracks the status of candidates in the HRIS and sends notifications as needed
Maintains and audits the background check files
Schedules and conducts new employee orientation and onboarding process
Requests technology for new employees
Prepares, organizes, and maintains employee files, ensuring accuracy and compliance through regular internal audits of files and HRIS data
Coordinates the I-9 process, including verifying documentation, ensuring compliance with federal regulations, and maintaining accurate I-9 files
Inputs and updates employee data in the HRIS, processes new hires, assigns and tracks completion of compulsory checklists, documentation, and training assignments, including annual training courses.
Assists with Profile of Education Personnel (PEP) coding
Conducts follow-up calls and check-ins with new hires post onboarding to ensure a smooth transition and address any concerns
Conducts thorough research and resolves issues effectively, ensuring timely and accurate problem-solving
Researches legislation and guidelines related to employee-mandated training, utilizing available resources to ensure compliance with all HR-related requirements
Coordinates employee engagement efforts through check ins, outreach, events, etc.
Processes all educator/teaching certificate applications
Manages document photocopying, scanning, and emailing, while performing additional administrative duties as required
Supports the preparation and coordination of the evaluation process, while maintaining accurate HRIS records
Assists in collecting and verifying required payroll documentation to ensure accurate and compliant recordkeeping
Provides high-quality customer service by answering employee and candidate inquiries and requests
Compiles documents for audit requests
Travels occasionally to support statewide mandated test administration and to participate in student-sponsored events.
Performs all other duties as assigned

COMPETENCIES:

To perform the position successfully, an individual should demonstrate the following competencies:

Student Focus: Understands and prioritizes the needs of students, making decisions with their best interests in mind. Cultivates an organizational culture that fosters strong relationships with students.
Professional Decorum: Exhibits appropriate, respectful behavior and etiquette in a professional setting, maintaining a positive attitude at all times. Upholds the standards of professionalism in all interactions.
Servant Leadership: Serves and supports others with empathy and active listening, assisting in developing other leaders. Prioritizes team members and creates a positive, inclusive work environment.
Adaptability: Adjusts effectively to changing circumstances, processes, requirements, or technologies. Navigates an ever-changing world with ease, demonstrating flexibility and resilience.
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