Grants Reporting Manager

DescriptionEMPLOYER INFORMATION:
Clifford Beers Community Care Center (CBCCC) is a mental health clinic serving children and families. Our mission is to provide integrated services addressing mental, physical, and social determinants in order to improve health, resiliency and quality of life for children, families and communities.

PURPOSE:
The Grant Reporting Manager is responsible for the financial tracking, reporting, and compliance of all restricted funding sources at CBCCC. This role ensures that grant expenditures are accurately recorded, aligned with approved budgets, and compliant with federal, state, and private funder requirements.
Reporting to the Controller, this position serves as the primary liaison between finance and program teams on all grant-related financial matters. The role owns the grant reporting lifecycle, including budget development support, expense monitoring, funder reporting, and audit preparation.
This is a non-supervisory role with responsibility for managing processes and ensuring compliance across multiple grants.

KEY RESPONSIBILITIES:

The essential functions of this position include, but are not limited to:
Grant Financial Management

Develop and maintain grant budgets in collaboration with program leadership
Monitor grant expenditures, burn rates, and budget variances
Ensure expenses are allowable, properly allocated, and compliant with funding requirements
Track restricted funds and maintain accurate grant-level financial records

Reporting & Compliance

Prepare and submit financial reports to funders in a timely and accurate manner
Ensure compliance with federal, state, and private grant regulations
Maintain complete and audit-ready grant documentation
Support grant-related audits and monitoring reviews

Billing & Revenue (if applicable)

Manage grant drawdowns, reimbursements, and invoicing processes
Track receivables and ensure timely collection of grant funds

Collaboration & Support

Partner with program managers to ensure alignment between program activity and grant budgets
Provide guidance to staff on allowable costs and grant compliance requirements
Support development of financial components of grant proposals

Other

Identify opportunities to improve grant tracking and reporting processes
Perform other related duties as assigned

TRAVEL

This role may require travel throughout the State of Connecticut

ENVIRONMENTAL CONDITIONS

Indoors, environmentally controlled office setting
Close physical proximity to coworkers

COMPETENCIES
Must demonstrate the following competencies:

Diversity and Inclusion:

Foster an environment in which all members of the CBCCC community, from staff to partners and clients, are treated equitably and are able to contribute fully and meaningfully to the mission of CBCCC. Employees must make every effort to:

Treat others with respect
Practice cultural humility
Elicit and welcome different points of view

Integrity:

Act ethically with honesty and consistency regardless of the situation. Employees must make every effort to:

Be accountable for his or her own actions
Make decisions based on what is better for the families and employees
Build and maintain trust among co-workers and our families
Uphold honesty in all actions

Excellence:
Commitment to deliver outstanding practices in both managing the organization, service delivery, and collaborating with partners. Employees must make every effort to:

Utilize data and research to provide the highest quality of care
Regularly participate in professional development to stay abreast of most recent and progressive practices
Promote continuous quality assessment and improvement

Communication:
The ability to express oneself clearly and professionally both in writing, conversations, and in nonverbal communication with others. Employees must make every effort to:

Oral Communication

Speak clearly and in an organized manner that can be easily understood
Express ideas concisely and respectfully
Summarize or paraphrase his/her understanding of what others have said to verify understanding and prevent miscommunication
Hold themselves accountable for pitch, speed, tone and volume of voice while speaking
Show understanding of professional and cultural implications of body posture, stance, gestures, proximity to listener, facial expressions and appearance

Written Communication

Write clear and concise sentences devoid of grammatical and spelling errors
Tailor writing style to the audience of the message
Write in a respectful and tactful manner

AAP Statement
Clifford Beers Community Care Center (CBCCC), is an Equal Opportunity Employer. We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply to all of our job openings. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, Sexual Orientation, and Gender Identity or Expression, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.
QualificationsEDUCATION

Bachelor’s degree in Accounting or Finance, or related field required

EXPERIENCE

Minimum of 3–5 years of experience in grant accounting or financial reporting
Experience with federal, state, and/or private grant compliance required
Experience with federal and state reporting systems (i.e. CORE, PMS, etc.)
Strong experience with nonprofit fund accounting preferred

LICENSURE
N/A

SKILLS

Strong knowledge of grant accounting and fund restrictions
Advanced Excel and financial analysis skills
High attention to detail and accuracy
Strong organizational and time management skills
Ability to manage multiple grants and deadlines simultaneously
Strong written communication skills for financial reporting
Ability to collaborate effectively with program and finance teams

REQUIREMENTS

Valid driver’s license and reliable transportation

PHYSICAL ABILITIES

20% of the time is spent making repetitive motions
50% of the time spent sitting
10% walking, bending, standing, stooping, crouching or kneeling
20% of the time is spent using hands to type, write, or use controls
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions