Office Manager

First Student is hiring an Office Manager in Philmont, NY

Summary

• Manages, under limited supervision, the overall operation of the specified facility in cooperation with the local management team.
• Performs a variety of tasks including multi-tasking, organizing, directing others, and making sound and quick decisions with ease.

At First Student, we are proud to offer

• Tremendous Career Advancement Opportunities due to a strong presence across North America
• Positive and rewarding work environment
• F/T benefits including Medical, Dental, Vision and matching 401K
• Competitive starting hourly rate
• Personal time off and observed holiday pay

Responsibilities

• Ensures that all contractual and legal mandates are met.
• Maintains contract files and records.
• Prepares contract correspondence, management records, and schedules.
• Directs incoming phone calls within the Project Office.
• Schedules appointments and meetings for management staff.
• Administers accounting data, payroll, and employee records.
• Coordinates employee benefits at the contract level.
• Inputs and extracts data from fleet MIS system to provide data for management and client.
• Procures office equipment and supplies.
• Manages the security of petty cash fund and manual checks.

Qualifications

• High school diploma or equivalent.
• Higher education preferred.
• Minimum 2 years administrative experience (2 years experience within repair shop and/or parts house preferred).

Must be self-lead and able to work with minimal instruction provided except when necessary.

• Basic understanding and use of computers.
• Prior experience with Microsoft Office applications (Word, Excel) is required.
• Proven ability in reconciling financial statements.
• Proven ability in report creation and writing.
• Excellent written and verbal communication skills.
• Good interpersonal skills.
• Excellent desire to provide excellent customer service is a must.
• Ability to build and motivate teams.

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Apply today and get your career on the road with First Student!
#startup

Language Requirement

This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.

First for a reason

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf .