Admin Assistant

Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Provincial Tertiary and Surgical Services of the Saskatchewan Health Authority and provides administrative support in a one on one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Provincial Tertiary and Surgical Services portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Education

• Completion of Grade 12 supplemented by a recognized business course

Competencies

• Interpersonal skills
• Decision making skills
• Planning skills
• Problem solving skills
• Communication skills
• Organizational skills

Knowledge and Abilities

• Ability to work with minimal supervision
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to work collegially, collaboratively and build positive relationships
• Knowledge & experience in minute taking & synthesizing information
• Working knowledge of SHA governance/org structure/relationships
• Commitment to quality, safety, and improvement striving towards zero harm
• Demonstrates effective verbal and written communication skills.
• Can maintain confidentiality including confidential information with discretion.
• Ability to adapt to frequent change and work under pressure
• Ability to be self directed and work relatively independently
• Commitment to a diverse, culturally competent, culturally safe work environment
• Advance computer skills, including Microsoft Office (Excel, Word and Access).

Other Information

• For more information on the city of Regina please visit https://www.regina.ca/