HR Ops Intern

The Core Responsibilities of the Job

HR Administration & Data Management

• Assist with maintaining employee records and HR documentation.
• Support updates and data entry in HR systems.
• Assist with employee lifecycle activities, including onboarding, job changes, and offboarding.
• Support data audits and reporting to ensure information is accurate and up to date.
• Assist with maintaining HR process documentation and resources.

Employee & Stakeholder Support

• Respond to routine employee and manager inquiries and direct requests to the appropriate HR team member.
• Assist with monitoring and managing requests received through the HR shared mailbox.
• Provide administrative support to the HR team.
• Support the delivery of a positive employee experience through timely and professional service.

Onboarding & Offboarding

• Assist with onboarding and offboarding activities and employee communications.
• Support new hire setup, orientation, and documentation requirements.
• Prepare and maintain onboarding and offboarding checklists and tracking tools.
• Support employee lifecycle administration related to hires, transfers, and departures.

Payroll & Benefits Support

• Assist with maintaining employee information that supports payroll and benefits administration.
• Support payroll reporting, audits, and data validation activities.
• Respond to routine payroll and benefits inquiries or escalate as appropriate.
• Assist with employee lifecycle changes that impact payroll and benefits.
• Support payroll documentation and year-end activities as required.

HR Projects & Continuous Improvement

• Support HR projects and initiatives through research, coordination, and administrative assistance.
• Assist with preparing reports, trackers, and HR metrics.
• Support process improvement initiatives and documentation updates.
• Participate in team meetings, training sessions, and learning opportunities to build HR knowledge and skills.

Let's Talk About You!

• Currently enrolled in a diploma or degree program in Human Resources, Business Administration, Commerce, or a related field.
• Strong interest in Human Resources, Payroll, and employee experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Ability to handle confidential employee information with professionalism and discretion.
• Ability to work independently and collaboratively in a team environment.
• Demonstrates initiative, curiosity, and a willingness to learn.
• Previous administrative, customer service, volunteer, or co-op experience is considered an asset.