Intern -Supplier Quality Analyst & Digital Transformation

DOCUMENT NUMBER

D001217226

TITLE

SCH.SUPCHN.PROF.I

POSITION TITLE: Supplier Audit and Pay Specialist

POSITION

CATEGORY: Geozone Operations

REPORTS TO (JOB TITLE): Global Audit and Pay Manager

DUAL REPORT

Job Purpose

The

• Supplier Audit and Pay Specialist is a member of Weatherford Global Supply
• Chain team and responsible to support the the Audit and Pay functions within
• Supply Chain P2P process; provides on going assistance to the day-to-day
• activities related to the timely pre and post auditing of transactions and
• accurate recording of supplier invoices in accordance to contracts and service
• agreements . The Supplier Audit and Pay Specialist will report to the
• Supplier Audit and Pay Manager.

Roles & Responsibilities

SAFETY, SECURITY & COMPLIANCE

• ·
• Maintains the highest standards of corporate governance,
• ensuring that all activities are carried out ethically and in compliance with
• Company’s Security, Compliance & HSE policies, Management System, relevant
• laws, regulations, standards, and industry practices and complies with the

Company’s Rules to Live By

·

Places

• Quality, Health & Safety, Security and protection of the Environment as
• core values while never intentionally placing employees, our processes,
• customers or the communities in which we live and work at risk
• ·

Seeks

• continual improvement in Health, Safety, Security & protection of the
• Environment, taking into account responsible care, process vulnerabilities,
• public, customer and employee inputs, knowledge and technology and best
• business practices to exceed customer expectations
• ·
• Supervisors & Managers should demonstrate effective safety
• leadership for the health and safety arrangements of all subordinates and for
• any persons visiting them while on the Company premises

QUALITY

• ·
• Responsible for being familiar with the Company's Quality
• policies and takes an active role in the compliance and improvement of Weatherford’s

Management System

• ·
• Maintains service quality as immediate priorities when working
• across all areas of the business and continually seeks areas for improvement

OPERATIONS

• ·
• Support the invoice processing by providing coding or any
• additional information needed by suppliers
• ·
• Validate the correctness of the financial coding per standards
• and related policies in force
• ·
• Supports the prompt attention and resolution to assigned
• incoming requests from suppliers and internal customers, in compliance with
• Weatherford policies, best practices and defined SLA’s
• ·
• Updates necessary information to resolve transactions held in
• the exception queue, ensuring timely recording of invoices in the ERP system in
• accordance to KPI’s; validate accuracy of the charges by comparing to contracts
• or agreements in force; resolves or escalate discrepancies working closely with

the Supplier Audit and Pay Lead

• ·
• Supports the execution of the post audit on transactions;
• communicates findings to the Supplier Audit and Pay Lead and contributes to the
• recovery of funds paid in error (rates, duplicates, overpayments, or any other
• related devation to agreements or policies)
• ·
• Provide information required by external or internal customers
• on supplier expenses

COMMUNICATION

• ·
• Maintains effective communications with all key stakeholders
• both internal and where appropriate external
• ·
• Supervisors & Managers should clearly communicate
• expectations, roles and responsibilities to their reports
• ·
• Engage with internal client representatives to address client
• concerns ad complaints when linked with poor delivery performance either in
• terms of schedule or quality of customer service, condition of equipment
• ·
• Update on day-to-day shipping operations with internal
• stakeholders and external clients/suppliers

FINANCIAL

• ·
• Good understanding of financial key performance indicators
• ·
• All employees have an accountability to the organisation to be
• financially responsible whether they are in charge of a function budget or
• simply their own expenses
• ·
• Costs incurred should be within approved budget, processed
• within agreed time frames & following the relevant financial policy and
• procedure

PEOPLE & DEVELOPMENT

• ·
• Undertakes necessary training to enhance process excellence and
• the ability to improve overall performance
• ·
• Responsible for completing all company designated training and
• competency programs assigned to the position
• ·
• Participates in the performance management program and quarterly
• conversations
• ·
• Employees have a responsibility for developing their own careers
• within the Company including completing all necessary function, compliance
• & business standards training to enhance their knowledge, skills and
• experience
• ·
• Employees should engage on a regular basis with their line
• manager to discuss their personal performance, objectives and opportunities to
• enhance their skills and experience to support their career potential
• ·
• Supervisors are expected to actively engaging their employees to
• support talent management through Weatherford’s performance management process,
• including but not limited to talent assessments, succession planning &
• regular coaching opportunities
• ·
• Supervisors should collaborate with Human Resources &
• Training Development to drive strategies for the recruitment & retention of
• key personal & to foster an environment that supports the attraction &
• retention of a high performing talented workforce

VISION & LEADERSHIP

• ·
• Demonstrates leadership, ethical behaviour and adherence to
• Weatherford standards at all times

Experience & Education

REQUIRED

·

Bachelor's Degree in Finance, Business, Logistics or Supply

• Chain Management and 2+ years of related experience in business process
• ·
• Advanced analytical and operational execution management skills
• ·
• Prior working experience of Finance
• ·
• Prior working experience of Financial Procedures
• ·
• The ability to work in a team environment and provide leadership
• ·
• The initiative to resolve and advise on Logistics & Trade
• Compliance related issues
• ·
• Demonstrable previous experience in Customs and Financial
• Compliance or related field

PREFERRED

·

CFA Certification

Knowledge, Skills &

Abilities

REQUIRED

• ·
• Support the Supplier invoice processing by providing coding or
• any additional information needed by suppliers; resolve allocation of -supplier
• exceptions on a timely and accurate manner
• ·
• Validate the correctness of the financial coding and billing
• per standards and related policies in force
• ·
• Analyze data recorded in the available systems and compare to
• the freight/product/service billed by suppliers, in order to identify
• discrepancies, duplicates or opportunities for savings
• ·
• Support the Geozone/Region in the use and further enhancement of
• the tracking systems
• ·
• Provide information required by external or internal customers
• on supplier expenses or the program in general
• ·
• AP background preferred
• ·
• JDE knowledge or other ERP system
• ·
• Strong research, analytical and practical problem solving skills
• ·
• Strong written communication, interpersonal skills, and
• time-management abilities
• ·
• Well organized; able to manage multiple priorities and
• concurrent tasks
• ·
• Process and systems technically oriented
• ·
• Strong Excel, Word, PowerPoint skills

PREFERRED

• ·
• Able to communicate in other languages is a plus (Spanish
• preferred)

Travel

Requirement: This role may require domestic and potentially international

travel of up to

JOB

DESCRIPTION SCOPE

• This job description’s purpose is to offer some details on the
• scope and depth of the role and its interaction with other roles with the
• organisation, through a focus on key criteria. It cannot capture the entire
• scope of the role. The document is generic in nature and offers consistency in
• role content from the early career level to more senior levels. The Company’s
• expectation is that the holder of the role understands and accepts that its
• expectations will be potentially greater from those in more senior roles than
• those at an early stage of their career. Responsibilities may well be greater
• and their decisions will have greater impact on the function and organisations
• performance. The Company reserves the right to amend the content of the job
• description to better reflect the changing scope of the role with or without
• notice.

HUMAN

RESOURCES ADMINISTRATION

CAREER

• PATH LEVEL
• EXECUTIVE I

• V Make

Selection

• Holds management
• accountability for a business, division, major geography, corporate function or
• major corporate sub-function. Develops, establishes & approves long terms
• strategy for the area managed
• MANAGEMENT I
• – V Make Selection
• Achieves goals
• through the work of others. Responsibilities inc; performance management, merit
• review, training & development. Focus is on managing others and applying
• operational or strategic management skills
• PROFESSIONAL I

• VII Level I

Applies a

• theoretical knowledge-base to work in order to achieve goals through own work.
• Characterised by specific functional expertise, typically gained through formal
• education. May provide guidance to others using technical expertise
• TECHNICAL I
• – V Make Selection

Performs

• technical work, often in support of professional roles. Requires vocational
• training or the equivalent experience. Performs duties according to established
• procedures
• SUPPORT I
• – V Make Selection

Performs

• clerical or administrative work, requires vocational training or the equivalent
• experience and performs duties according to established procedures
• OPERATIONS I
• – V Make Selection

Performs

• operational, craft or manual tasks. Typically requires vocational training,
• apprenticeship or equivalent experience. Performs task according to established
• procedures.

GEOZONE

ADDENDUMS

The

• job description template is a generic document designed to improve the quality,
• consistency and accuracy of the information regarding the Company’s
• expectations for the position. Individual countries may have some regulatory requirements
• that are required to be included in the job description. Any specific country
• requirements are captured in their specific Geozone addendum, which should be
• issued to the employee with the job description document.