Vehicle and Business Licensing Administrator

Here’s the Difference You’ll Make In this role, you'll ensure seamless vehicle and regulatory administration by managing registrations, permits, insurance claims, and compliance requirements. You'll coordinate with government agencies and stakeholders while driving process improvements and maintaining accurate regulatory records. What You'll Do Policy & Process Management Review and evaluate departmental policies and standards to ensure alignment with organizational objectives, regulatory requirements, and industry best practices. Identify process gaps and recommend improvements to streamline administrative and compliance activities. Support consistent implementation of policies and standards across relevant functions. Vehicle Registration & Compliance Manage the end-to-end processing of vehicle registration requirements, including monitoring vehicle lists, emission testing, LTO submissions, and registration renewals. Prepare payment requests and cash advances and ensure proper liquidation and documentation of expenses. Secure, maintain, and distribute updated vehicle registration documents to assigned personnel. Monitor registration deadlines and ensure timely compliance. Vehicle Ownership & Documentation Oversee the processing of Motor Vehicle Deeds of Sale and ownership transfer requirements. Coordinate document review, approvals, notarization, and release of complete ownership transfer documents. Ensure all legal and administrative requirements are properly completed and documented. Insurance & Claims Management Coordinate with insurance providers regarding vehicle accidents and insurance claims. Prepare and submit complete claim requirements and facilitate Letters of Authority for vehicle repairs. Manage total-loss and carnapping claims, including documentation and coordination of insurance proceeds. Maintain accurate records of vehicle insurance claims and related transactions. Permits & Regulatory Compliance Coordinate with government agencies and local authorities to process business, building, occupancy, fire safety, and other regulatory permits and clearances. Liaise with barangay, zoning, BFP, Office of the Building Official, and other relevant government offices. Ensure regulatory requirements are completed within established timelines. Stakeholder & Administrative Coordination Maintain accurate and updated vehicle registration, insurance, claims, and regulatory records. Coordinate with LTO, insurance companies, emission agencies, Finance, Treasury, Legal, Accounting, and other stakeholders. Facilitate power and water utility service connection applications, including processing and payment coordination. Provide timely updates to vehicle assignees and concerned stakeholders regarding requirements and deadlines. You're a good fit if.. Bachelor's Degree in Business Administration, Management, Office Administration, or a related field. At least 2–3 years of relevant experience in general administration, asset administration, fleet administration, or vehicle administration. Experience handling vehicle registration, insurance coverage, emission testing, and renewal monitoring. Experience processing vehicle insurance claims, including documentation and coordination with insurance providers. Experience coordinating with Finance, Legal, Treasury, Accounting, government agencies, and external service providers. Strong communication and coordination skills. High attention to detail and accuracy with the ability to manage multiple priorities and deadlines. Knowledge of vehicle registration, insurance processing, emission testing, and regulatory compliance requirements. Ability to prepare and process legal and administrative documents related to vehicle transactions.