Sr. Admin Officer, Administration

Key Areas of Responsibilities

• HR Coverage:
• Payroll & Corporate Pension process - work with ADP service provider and perform full spectrum of monthly payroll function, reconciliation, severance pension, social insurances and year-end tax refunds and prepare journal reports as required
• Coordinate New Joiner/ Leaver HR processes and act as key point of contact between regional and local office in regard to HR Management
• Handle job postings and manage communication with external agency, schedule interviews and coordinate other logistics
• Delinquency and crime check with KOFIA, KRX and handle working permit matter when applicable
• Arrange annual statutory trainings and KOFIA training for license holders
• Manage labor-management council held every quarter and HR policy updates in accordance with Korean labor law
• Assist in guiding staff member throughout the HR performance management and goal setting process
• Ensure proper filing management is in place for all personal documentation, while maintaining a systematic candidate database/ tracker
• Work closely with HR members on ad-hoc projects as assigned
• Provide general administration support to the HR team as required
• Admin Coverage:
• Oversight of all office administrative works
• Support company overall insurances renewal process
• Annual medical check-up arrangement
• Assist in preparing and maintaining organisation charts
• Petty cash management and arrange corporate card issuance and termination
• Vendor management and handle invoice payments for vendors and office rent, maintenance etc.
• Office maintenance (relocation, renovation, cleaning)
• Arrangement of charity (volunteer) activities and year-end events
• Support ad-hoc tasks for local office and administrator back up when needed

Requirements

• Degree qualified, preferably in Human Resources, Communications or Translation related
• Ideally with 10+ years of HR admin and ADP Payroll experience within agencies or financial institutions
• Solid business acumen and cultural sense gained from sizeable complex organisation
• Highly proficient (close to native) in spoken and written English
• Intermediate to advanced Microsoft skills especially in Excel and PowerPoint
• Enthusiastic, proactive attitude and a good team player
• A proactive self-starter, with the ability to meet tight deadlines

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