YES Programme

PRIMARY RESPONSIBILITIES

The main purpose of this position is to provide an effective and efficient administrative function to the Human Resource Department.

SPECIFIC RESPONSIBILITIES

Human Resources Projects

• Assist with coordination of Local and Global HR Projects/Initiatives as when required
• Assist with capturing / maintaining data of Local and Global HR Projects/Initiatives

Audits

• Assist the Human Resource Manager in terms of all audits done in the HR Department
• Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)

General Administration Services

• Assist HR team with all admin requirements
• Assistance with managing, maintenance and updating of all personnel files
• Update and maintain Payspace – e.g. electronic filing and contract renewals
• Capturing of new engagements, promotions, transfers, and terminations on Payspace
• Updating any other changes on the payroll system e.g. banking details
• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment
• Assistance with Document Control as per Policy
• Maintenance of electronic filing system on HR Sharepoint
• Maintain quality, efficiency, and confidentiality of service within the HR & Procurement function
• Adhere to all quality and safety requirements of the SGS management system
• Perform any other reasonable tasks as assigned by direct line manager.
• Ad hoc admin requirements within the HR department
• Comply and promote, at all times, the SGS Code of Integrity and Professional Conduct to
• preserve and enhance SGS reputation as a socially responsible company

Education 

• Grade 12  
• Computer literacy in Word, Excel, Outlook  

Experience 

• Administrative experience will be an advantage.  

Competencies 

• Attention to detail  
• To operate pro-actively  
• Good interpersonal skills towards colleagues, customers and suppliers.