Administrative Coordinator - IDEA Lakeland (Immediate Opening)

Role Mission:
IDEA Administrative
Coordinator
s provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make
college for all children
a reality.
What We Offer
Compensation:
Compensation for this role is set at an hourly rate ranging between $18.49
for 0 years of experience
and $23.11
.
Other Benefits:
We offer a comprehensive benefits plan, covering
the majority of
the employee premium for the base medical plan and subsidizing
the majority of
costs for a spouse/domestic partner and children.
Some of the special benefits we offer at IDEA include:
Paid Family Leave:
Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
Tuition Reimbursement:
Staff members may apply for up to
​
50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
Employer-Paid Mental/Behavioral Health:
5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a
n e
mployer paid 403(b) retirement
matching of
up to 4% of your annual compensation.
IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.
What You Bring -- Competencies

Qualifications:

Education: High school diploma required,
associate or bachelor's
degree preferred
Experience: 2+ years’ experience working in an administrative support position
Knowledge and Skills:
Familiarity with Microsoft Office
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Exceptional organizational skills
Ability to follow written instructions
Experience working in an administrative support position
Ability to think proactively and work with minimal direction
Ability to pleasantly communicate with all levels of staff and the public
What You’ll Do --
Accountabilities

Responsibilities

·
Manage principal’s correspondence, including answering incoming phone calls, emails, and letters
·
Plan, prepare, and update principal’s calendar
·
Schedule events and plan logistics for meetings
·
Reconcile credit cards and prepare monthly expense reports
·
Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule
·
Cover the front office during receptionist lunch breaks or vacancies
·
Provide supervision during lunch/recess duty
·
Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)
·
Call families of absent students each day
·
Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume
·
Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events
·
Onboard new students and families throughout the year as needed on behalf of principal
·
Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)
·
Receive deliveries and
enter into
purchasing system to ensure accurate and timely vendor payments
·
Complete other duties as they arise or are needed by the principal
We look for Team and Family who embody the following
values
and characteristics:
Believes and is committed to our mission
and being an agent of change: that all students
are capable of getting
to and through college
Has demonstrated effective
outcomes and results, and wants to be held accountable for them
Has a propensity for action, willing to make mistakes by doing
in order to
learn and improve
quickly
Works with urgency and purpose to drive student outcomes
Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
Works through silos and
forges
strong cross-departmental relationships
in order to
achieve outcomes
We believe in education as
a profession
and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students
About IDEA Public Schools
At IDEA Public Schools, we believe
each and every
child can go to college.
Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free,
Pre-K
-12 public charter schools in the United States.
IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high
schools
lists. IDEA serves nearly
80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.
When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.
Staff Experience
At
IDEA the
Staff Experience
Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values
here
!
To Apply
Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible.
IDEA Public Schools in Florida intends to promote and establish a Drug-Free Workplace Program to maximize safety and productivity in the workplace, enhance our competitive position in the marketplace, without experiencing the costs, delays, and tragedies associated with accidents that result from drug or alcohol abuse by employees. A Drug-Free Workplace means that of our employees must remain Drug-Free both on and off the job, and free from alcohol on the job. In
holding to
this policy, all staff members will undergo drug testing prior to starting in their new role with us.
To read our full policy, please click the following link:
<https://ideapublicschools.org/wp-content/uploads/2022/06/FL-Drug-Free-Workplace-Policy.pdf>
Background Screening Requirement
Employment in this role is contingent upon successful completion of a background screening through the Florida Care Provider Background Screening Clearinghouse.
For additional information, please visit the Care Provider Background Screening Clearinghouse Education and Awareness website:
<https://info.flclearinghouse.com>