Accounts Payable Clerk

VirtualResource (VR) is a boutique consultancy supporting companies to optimise their HR and Workday systems. We strive to be the go-to company that partners with businesses to optimise their HR technology landscape.

Our people are our most important asset

• We recognise the need for a committed, skilled and loyal team and strive to create a working environment that is flexible, caring and considerate of all needs.
• We attract the best people and reward them appropriately
• Staff development and upskilling are core to what we do

This role's primary function is to support the finance department by performing routine accounts payable duties including invoice processing, payment preparation, and data entry. The role ensures accurate and timely financial record-keeping, assisting in maintaining the integrity of the organisation’s financial reporting.

Job Description

Responsibilities will include

• Process supplier invoices and credit notes in accordance with company policy and procedures
• Match purchase orders / quotations and invoices for accurate processing
• Reconcile supplier statements and follow up on outstanding items
• Process expenses and ensure rechargeable expenses are charged to clients
• Assist in the preparation of weekly payment runs
• Maintain accurate records of all transactions and update financial databases
• Respond to vendor queries and resolve invoice discrepancies in a timely manner
• Bank reconciliations
• Assist with month-end and year-end close processes as needed
• Support internal and external audits by preparing documentation
• Provide general administrative support to the finance team
• Uphold confidentiality and integrity of financial data at all times

Must Have Skills Required

• Degree Certificate/Diploma in Accounting, Finance, or related field
• Prior experience in accounts payable or administrative finance role
• Knowledge of ERP systems (Xero, Exact advantageous)
• Experience working in a shared service or large corporate finance environment
• Proficient in MS Excel and accounting software (e.g., Sage, Xero, QuickBooks)
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Willingness to learn and take on new tasks