Trainee - Stores

Roles and Responsibility

• Receive and unload engineering spares, consumables, tools, equipment and packaging materials as per SOPs.
• Verify received materials against delivery documents and hand them over to the Billing/Invoice team for GRN processing.
• Update physical stock registers and maintain accurate inventory records.
• Store and organize materials based on type, criticality, usage frequency and shelf‑life considerations.
• Ensure proper binning, labeling and traceability of all materials in General Stores.
• Coordinate with Maintenance and Production teams for timely issuance of spares and consumables.
• Monitor stock levels through Mini–Max, reorder level, ABC analysis and control of non‑moving/slow‑moving items.
• Maintain adequate stock of consumables and critical spares to avoid downtime.
• Ensure proper storage of hazardous materials, lubricants and consumables as per safety standards.
• Maintain 5S, housekeeping and storage discipline in the General Stores area.
• Follow all operations as per approved SOPs, OCPs and internal procedures.
• Prepare and update OCPs related to General Stores and ensure implementation.
• Provide awareness on Quality, Safety and Environmental procedures to support compliance.
• Store various types of waste or used items (filters, rags, scrap) in designated color‑coded bins as per environmental norms.
• Maintain documentation such as Material Issue Slips, Indents, Stock Registers and Daily Consumption Reports.
• Support internal and external audits, ensuring all required records are accurate and available.
• Conduct monthly and annual physical stock counts and support reconciliation activities.
• Address discrepancies identified during audits or stock checks and ensure timely closure.
• Coordinate with Purchase, Maintenance, Production and Invoice teams for material flow and documentation.
• Use SAP‑MM to monitor stock overview, reservations, issue postings and material movement.
• Ensure timely issue posting for all spares and consumables supplied to departments.
• Follow safety, quality and compliance norms in all General Stores operations.
• Support warehouse efficiency initiatives and continuous improvement activities.

Skills and Competencies

• Exposure to SAP S/4HANA or similar ERP systems for material and inventory processes.
• Knowledge of engineering spares, consumables, tools and packaging material specifications.
• Strong documentation and accurate record‑keeping skills.
• Good communication for coordination with Maintenance, Production and Purchase teams.
• Awareness of safety, quality and compliance standards in stores operations.
• Inventory‑control skills including ABC analysis, stock‑rotation methods and reorder‑level management.
• Strong problem‑solving, planning, team‑building and decision‑making abilities.
• Commercial awareness to understand stock cost, consumption patterns and procurement impact.