Waiver Finance Assistant

POSITION TITLE: Waiver Finance Assistant

FLSA CLASSIFICATION: Non-Exempt

Department: Waiver/Finance

POSITION SUMMARY

The Waiver Finance Assistant supports financial and payroll operations for Participant Directed Services (PDS). This role manages client budgets, processes employee timesheets, handles onboarding tasks, and ensures timely payroll execution while maintaining regulatory compliance.

ESSENTIAL JOB FUNCTIONS

• Payroll & Timekeeping Administration:
• Verify and compile bi-weekly PDS payroll data in the Mainsl system.
• Audit weekly online employee timesheets for accuracy; collaborate with internal teams to resolve discrepancies promptly.
• Generate and issue wage verifications as requested.
• Budget & Contract Management:
• Establish and administer participant budget records in the online system, cross-checking data against prior authorizations.
• Input employee contract parameters, ensuring pay rates accurately correspond to authorized levels of care.
• Track participant Respite budgets and provide balance updates upon request.
• Monitor participant expenditures for goods to ensure adherence to budget limits; process and archive approved receipts within Mainsl for payroll integration.
• Client Onboarding & Compliance:
• Onboard new clients by entering profile data across system portals.
• Acquire Employer Identification Numbers (EIN) via the IRS platform and correctly submit Form 2678.
• Maintain digital archives by scanning and cataloging file paperwork.
• Accounts Payable:
• Disburse accounts payable checks for PDS operations when required.

OTHER JOB RESPONSIBILITIES

• Assist in Waiver Department as needed.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• Degree Required: Associate’s degree in accounting.
• Experience required: Two years experience in bookkeeping or related area.
• Skills Required : Computer knowledge and analytical abilities. Ability to operate a calculator and work extensively with Excel spreadsheet. Must be an organized individual