Operations Assistant

We're looking for an organized, proactive Operations Assistant to keep our office running smoothly day to day. This is a hands-on role that touches everything from facilities and vendors to onboarding new hires and supporting the leadership team. You'll be the go-to person people rely on to get things done, a great fit if you love bringing order to a busy environment and enjoy variety in your work.

What you will be doing

• Oversee daily office operations to ensure a safe, organized, and productive work environment
• Manage relationships with external vendors, including building management, IT support, office supplies, and catering services
• Act as the primary point of contact for internal inquiries related to facilities, equipment, and general office policies
• Support the onboarding and offboarding processes for new employees, coordinating desk setups and equipment provisioning
• Assist in planning and executing team events, offsites, and internal company meetings
• Identify bottlenecks in current operational workflows and propose actionable improvements
• Handle ad-hoc administrative and operational tasks as needed by the leadership team
• At least 2 years of experience in an operations, administrative, coordinator, or office support role
• Highly organized with strong attention to detail and the ability to juggle competing priorities
• Clear, friendly communicator, comfortable interacting with everyone from new hires to executives
• Proactive problem-solver who takes ownership without being asked
• Comfortable with common office and productivity tools (email, calendars, spreadsheets, docs)
• Able to work on-site full-time and be present as the backbone of the office
• Discretion and good judgment when handling sensitive information

What's in for you

• Attractive remuneration
• Lunch voucher
• Medical insurance
• Annual performance bonuses
• Flexible work hours
• Hydride remote
• 25 days: paid leave
• Team building activities
• Are you a geeky mom? You will keep your salary during your maternity leave and we are addressing flexible hours for working mums!