Accounts Payable Specialist

Montana Construction is seeking an experienced Accounts Payable Specialist to join our team. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Job Responsibilities

• Invoice Processing:
• Review, verify, and process invoices accurately and timely.
• Match invoices with purchase orders and receipts.
• Ensure correct coding of invoices to appropriate accounts and cost centers.
• Payment Processing:
• Prepare and process check runs, ACH, wire transfers, and other payment methods.
• Reconcile payments with vendor statements and resolve discrepancies.
• Maintain payment schedules to ensure timely vendor payments.
• Reconciliation & Reporting:
• Reconcile AP ledger accounts and vendor statements.
• Assist in month-end and year-end closing activities.
• Generate AP aging reports and other financial reports as required.
• Vendor & Internal Communication:
• Maintain positive relationships with vendors and respond to inquiries in a timely manner.
• Work with internal departments to resolve invoice discrepancies and approval issues.
• Ensure compliance with company policies and procedures.
• Compliance & Documentation:
• Ensure proper documentation and filing of invoices, payments, and other AP records.
• Assist in audits by providing necessary documentation and support.
• Stay updated on tax regulations, including W-9 and 1099 reporting requirements.
• Process Improvement:
• Identify and implement improvements in the accounts payable process.
• Assist in automating AP functions where applicable.
• Ensure adherence to best practices in financial processes.

1. Payroll

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• Experience processing payroll in environments governed by union contracts, with specific exposure to the construction industry and its unique reporting requirements.
• Knowledge and understanding of payroll laws and compliance, including federal, state, and local regulations.
• Experience preparing and submitting certified payroll reports, ensuring accuracy and adherence to regulatory standards.

Qualifications & Skills

• Experience: 5+ years in accounts payable or a related accounting role.
• Software Proficiency: Experience with ERP systems (Foundations or Safe a +) and Microsoft Excel.
• Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills.
• Knowledge: Understanding of accounting principles, tax compliance related to AP. Payroll process & laws.

Benefits

• Medical Insurance
• PTO
• 401K & Profit Sharing