Stock Control Administrator

SMT is a leading full-service distribution company specializing in machinery and trucks. Our focus is on providing equipment for the construction, material handling, recycling, and transport industry. Launched in 2010, we have already obtained a significant heritage that dates back to 1946. Our mix of agility and international experience gives us the advantage of a synergetic environment. We are active in large parts of Africa, Belgium & Luxembourg, Great Britain, the Netherlands, and in US.

Job Title: Stock Control Administrator

Location: Duxford, Cambridgeshire (Office Based)

Contract: Full-time, Permanent

Are you an organised and detail-oriented administrator with experience in stock control, inventory administration, procurement, or parts operations? We're looking for a Stock Control Administrator to join our team at our Duxford office , where you'll play a key role in supporting our parts operation through accurate administration, stock coordination, and excellent customer service.

What you'll be doing

This is a office-based administration role working closely with our Warehouse team , suppliers, and internal departments to ensure parts are ordered, tracked, and managed effectively. You'll be responsible for maintaining accurate stock records, processing orders, updating systems, and helping to ensure parts are available to support business and customer requirements.

Key responsibilities include

• Managing parts ordering activities with Volvo and non-Volvo suppliers to support customer and business requirements.
• Working closely with the Warehouse team to coordinate stock movements, deliveries, and inventory accuracy.
• Monitoring stock availability, backorders, supplier performance, and inventory levels to support effective planning and service delivery.
• Maintaining accurate parts records, system updates, invoice reconciliations, and supplier information within the Dealer Management System (DMS).
• Responding to parts availability enquiries, lead time requests, and stock-related queries from internal and external customers.
• Supporting import, export, dealer-to-dealer, and drop-shipment administration activities while ensuring processes are followed correctly.
• Producing reports and carrying out general stock administration to support the smooth running of the Parts function.

• What you'll need
• We're looking for a proactive administrator who enjoys working with systems, data, and processes, while building strong relationships with colleagues across the business.

To be successful, you'll have

• Previous experience in an administrative role within stock control, inventory management, procurement, parts administration, logistics, or a similar environment.
• Strong attention to detail and the ability to maintain accurate records across multiple systems.
• Excellent communication and customer service skills, with the confidence to work closely with warehouse colleagues, suppliers, and other internal stakeholders.
• The ability to manage priorities, organise workloads, and meet deadlines in a busy office environment.
• Good Microsoft Office skills, particularly Excel, and confidence using business systems and databases.
• A proactive approach to problem-solving and identifying opportunities to improve processes.

This role is based full-time at our Duxford office , working closely with the Warehouse and Parts teams to support efficient stock management and excellent customer service across the business.

What's in it for you?

Alongside a competitive salary, we offer a comprehensive benefits package designed to support your health, wellbeing, finances, and work-life balance. Benefits include a Health Cash Plan, 24/7 GP access, free physiotherapy support, enhanced family leave, enhanced sick pay, IVF support, pension contributions matched up to 5%, car leasing and cycle-to-work schemes, plus access to a wide range of retail and lifestyle discounts.

You'll also benefit from our refer-a-friend scheme, paid volunteering day, long service awards, Christmas shutdown as part of your holiday allowance, and opportunities to get involved through our Employee Council, Social Committee, and Caring, Daring, Sharing awards programme.

Closing Date & Interview Process

We review applications on an ongoing basis and may close this advert early should sufficient suitable applications be received. Early applications are therefore encouraged.

Our values

Our way of working as a professional community, can be best described as Caring, Daring and Sharing. Caring because we are service-minded, and we always like to go the extra mile for our customers and give our people the attention and care they deserve. Daring because we are innovative in our business, constantly looking for smart improvement. And finally Sharing because we realize we’re doing this together; with our clients, with a great team of skilled specialists, excellent manufacturers and reliable suppliers. These values create an engaging environment for passionate people who like to work in a place with purpose.

SMT does not accept unsolicited CVs or applications from headhunters, recruitment agencies, selection agencies, or any other third party, unless prior written consent has been given by SMT. These parties are not permitted to submit CVs or applications to SMT or its employees in any form, including, but not limited to, email, social media or online platforms, whether directly or indirectly.

Any CVs or applications submitted in breach of this policy will be treated as unsolicited and will not create any obligation for SMT. SMT will not acknowledge or accept any claim for compensation, costs or fees arising from such submissions. SMT also expressly reserves the right to contact any candidates directly, without this creating any obligation towards the party that submitted their details